Commercial Officer

**Details**:
**Reference number**:

- 378352

**Salary**:

- £31,783 - £33,055

An additional allowance of up to to £4,628 may be applicable depending on level of CIPS qualification. **Final salary package will be dependent on skills and experience.**
- A Civil Service Pension with an employer contribution of 28.97%

**Job grade**:

- Executive Officer
- B2

**Contract type**:

- Permanent

**Business area**:

- IPO - Finance Directorate

**Type of role**:

- Commercial
Corporate Finance
Finance

**Working pattern**:

- Flexible working, Full-time, Part-time

**Number of jobs available**:

- 1

Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Newport

About the job

**Job summary**:
**Overview of the Commercial Officer**role**

**About this Role**

The Intellectual Property Office (IPO) are excited to recruit a hands-on Commercial Officer to join our small, dedicated team and play a crucial role in managing public funds through effective contract management and procurement activities.

As a Commercial Officer, you will ensure compliance with Procurement Regulations and the IPO Spend Policy. You will primarily work within the IT contracts category team, providing commercial advice on IT hardware, software, subscriptions, services, and consultancy. Additionally, you will support the IPO’s transformation programme and have opportunities to engage with Corporate and People contracts as you settle into your role.

You will be involved in all aspects of public procurement, including contract and supplier management, as well as overseeing commercial records and data.

**Working Style**

This role will be carried out in-line with IPO Hybrid working arrangements where staff are currently expected to spend at least 20% of their time working onsite from one of our offices. This role is based in our **Newport Office**.

For further information around the Civil Service recruitment process, please visit our civil service careers page - IPO - Recruitment Support, Civil Service Careers (civil-service-careers.gov.uk)

**Job description**:
**Procurement and Contract Management**
- Manage full procurement lifecycle from needs identification to contract award.
- Develop and execute procurement strategies ensuring value for money and policy compliance.
- Maintain compliance with public procurement laws and organisational guidelines.

**Supplier Management**
- Manage key supplier relationships and stakeholder communications.
- Conduct regular performance reviews to ensure contract adherence and improvement.

**Financial and Risk Management**
- Manage commercial risks associated with contracts and supplier performance.
- Monitor procurement spend, ensure budget adherence, and identify cost-saving opportunities.

**Policy and Compliance**
- Align procurement activities with organisational policies and public contract regulations.
- Maintain accurate procurement records for audit and compliance purposes.

**Collaboration and Stakeholder Engagement**
- Coordinate procurement strategies with internal departments and external partners.
- Provide commercial advice to project teams and senior management.

**Market Analysis and Research**
- Conduct market research to identify suppliers and inform procurement decisions.
- Stay updated on procurement regulations, industry practices, and market conditions.

**Process Improvement**
- Enhance procurement processes, tools, and templates.
- Identify innovation opportunities in commercial activities.

**Process Administration**
- Utilise e-tendering system for tender publication and contract management.
- Approve Requests to Purchase in the P2P process.

**Person specification**:

- To be successful in this role, individuals should encompass the following Key Skills and Competencies:
- Strong understanding of commercial principles, procurement processes and contract management.
- Excellent written and verbal skills to liaise with internal teams and external suppliers.
- Ability to analyse data, market trends and supplier performance to make informed decisions.
- Strong negotiation skills to secure favourable terms with suppliers.
- High level of accuracy in managing procurement documentation and contracts.
- Ability to build and maintain strong relationships with suppliers and internal stakeholders.
- Provide support to the Category Manager.

**Additional Information**

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Communicating and Influencing
- Managing a Quality Service
- Making Effective Decisions

**Benefits**:

- Alongside your salary of £31,783, Intellectual Property Office contributes £9,207 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

**When working at the IPO you can expect**:

- A flexible working scheme with excellent development opportunities
- 25 days annual leave moving to 30 days in annua