Works Administrator/purchasing Coordinator

1 week ago

Bexleyheath, United Kingdom Kelleher Group Full time

**About the company**:
Kelleher Group is an expanding Building, M&E, Gas, and Specialist Works Contractor with a bespoke approach to the planning and execution of our client’s wishes. We are focused on health and safety, quality, and the protection of the environment.

**About the role**:
**Key responsibilities**:

- **Purchasing Coordinator side**_
- Create, maintain and update records and databases with relevant data
- Full life cycle process of ordering, making bookings, accepting deliveries, from stocking stores to signing out materials all the whist keeping the system moving efficiently
- Attending procurement meetings where required with relevant data ready
- Check all delivery notes ensuring they have been thoroughly checked and correctly signed and then uploaded accordingly
- Dealing with site requisitions and placing orders in a timely manner - following company procedures at all times. This includes ensuring the requisitions are completed correctly and have accurate product codes and cost centres - resolving with the site if not the case
- Monitoring urgent deliveries and chasing back-orders, this is to include keeping records of suppliers with consistent backorders and locating materials or parts online - arranging for stock orders
- Prompt and accurate inputting of intake data to ensure stock control is managed and up to date both in the stores and vehicles
- Liaison between the engineering team and suppliers to help ensure that materials arrive correctly and when required
- Collecting parts and materials from suppliers and offloading and on-loading deliveries
- Management of the stores, ensuring they’re kept clean and organised at all times
- Producing weekly spend / approval reports / trend reports
- **Works Administrator side**_
- Logging work orders
- Scheduling works based on geographic location
- Ensuring workloads are scheduled productively each day
- Running internal job and visit status reports to action workload
- Updating client CRM database with all live job updates
- Scheduling emergency works efficiently and in line with customer requirements
- Communicating with internal field staff and developing good rapport for maximum job output
- Manage the workload within the scheduling team and follow up on any actions if required
- Answering telephone calls, customer liaison, and booking appointments
- Regular weekly and monthly reporting/updates

**Job Types**: Permanent, Full-time

**Salary**: £18,000.00-£30,000.00 per year

**Benefits**:

- Bereavement leave
- Company events
- Free parking
- On-site parking

Schedule:

- Day shift
- Holidays
- Monday to Friday

Ability to commute/relocate:

- Bexleyheath: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)
- Purchasing: 1 year (preferred)

Work Location: In person

Reference ID: Works Administrator/Purchasing Coordinator

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