Contracts Admin

6 days ago

Dartford, Kent, United Kingdom Artic Building Services Limited Full time £25,000 - £40,000 per year

Job Description
Job Role : Administrator

Location: Dartford

Hours: Monday - Friday, 8AM to 5PM

Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public.

In order to support this growth, the business requires a Contracts Administrator, to operate from our head office in Dartford, administrating recently awarded contracts.

To this end the successful candidate will be pivotal in taking ownership for the daily administration of paperwork and processes associated to these contracts.

Skills Required

  • Organised
  • Confident
  • Pro-active
  • Due diligent / Accurate
  • Efficient in Microsoft Word, Excel and Outlook
  • Have good people skills and be able to manage engineers

Job Duties

  • Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential.
  • Preferably experience in using and understanding a CAFM system.
  • Ability to Co-ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
  • Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
  • Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
  • Ability to work under pressure to achieve required Client + Contract Service Level.
  • To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
  • Adaptable to a variety of works and contract demands.
  • Have a logical and organised method to the 100% completion of all works.
  • Able to prioritise and multi-task to a high level, whilst achieving strict deadlines.
  • Able to liaise with Engineer's and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
  • IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
  • Ability to work overtime if and when required.
  • Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent.
  • Be the focal point for ensuring PPM's are raised with monthly hrs tracked and closed with applicable updates checked with the Contract Manager.
  • Raise all quotes, as per costing sheet from Contract Manager

Health And Safety
As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.

  • Weekend Administrator

    2 weeks ago

    Dartford, Kent, United Kingdom Stannah Group Full time £15,000 - £25,000 per year

    Company DescriptionStannah is a family-owned manufacturing and engineering company. Our products move people and goods in and around homes and buildings. We make life easier for people. We do this by improving access for greater convenience and independence.Joseph Stannah founded the business in 1867. A lot has happened since then and today Stannah is a...

  • Administrator

    1 week ago

    Dartford, Kent, United Kingdom PA Group UK Full time £28,000 - £32,000 per year

    The VacancyPA Group UKpart of theRSK Grouphave an immediate opportunity for aContract Asbestos Administratorto join our busy team based inDartford, UK.PA Group UK are a multidisciplinary, health and safety executive licensed asbestos removal and UKAS-accredited asbestos inspection and testing contractor.Duties will include:Managing Various Frameworks/...

  • Commercial Admin

    2 days ago

    Dartford, United Kingdom Daniel Owen Full time

    Commercial Admin 04122025_1764928783 Posted: 05/12/2025 Commercial Administrator Location: South London / Dartford Contract: 6-Month Fixed-Term Contract Hours: 40 Hours per Week Salary: £28,000 - £32,000Social Housing Experience Needed Daniel Owen are proud to be representing a well-known client based in the South London, Dartford area who are looking for...

  • Admin Assistant

    2 weeks ago

    Dartford, United Kingdom Academics Full time

    **Administrative Assistant** - Administrative Assistant - South West London - Secondary School (11-16 Year Olds) - £16,750 - £19,389 - **Permanent Contract**, Full time - **ASAP**: - **Referrals Welcomed** I would like to speak to enthusiastic and inspiring, committed Admin Assistant. The current vacancy is based in an excellent location; this is a great...

  • Commercial Admin

    1 day ago

    Dartford, United Kingdom Daniel Owen Ltd Full time

    Commercial Administrator Location: South London / Dartford Contract: 6-Month Fixed-Term Contract Hours: 40 Hours per Week Salary: £28,000 - £32,000 Social Housing Experience Needed Daniel Owen are proud to be representing a well-known client based in the South London, Dartford area who are looking for a highly skilled Commercial Admin to join their...

  • Contract Administrator

    2 weeks ago

    Dartford, United Kingdom SER (Staffing) Full time

    Position: Contract AdministratorLocation: DA2 area of DartfordDuration: PermanentSalary: from £26,000 to £28,000 subject to experience levelWe are looking for an experienced Contract Administrator for a full time, permanent position based in the DA2 are of Dartford. This person will be working with a team of administrators, dealing with the contract...

  • Contract Administrator

    5 days ago

    Dartford, United Kingdom SER Limited Full time

    Position: Contract Administrator Location: DA2 area of Dartford Duration: Permanent Salary: from £26,000 to £28,000 subject to experience level We are looking for an experienced Contract Administrator for a full time, permanent position based in the DA2 are of Dartford. This person will be working with a team of administrators, dealing with the...

  • Contract Administrator

    2 weeks ago

    Dartford, United Kingdom SER Limited Full time

    Position : Contract Administrator Location : DA2 area of Dartford Duration : Permanent Salary : from £26,000 to £28,000 subject to experience level We are looking for an experienced Contract Administrator for a full time, permanent position based in the DA2 area of Dartford. This person will be working with a team of administrators, dealing with the...

  • Admin Officer

    5 days ago

    Dartford, United Kingdom Brook Street Full time

    We have an **exciting new job opportunity** for a Admin Officer to join one of our **Government clients** in Dartford, Kent. This is a**full-time temporary role** for an ongoing**2 months with a view to extend the contract further**. The responsibilities of the role will include: - Court Clerking which will be a mixture of face-to-face hearings and also via...

  • Contract Administrator

    1 week ago

    Dartford, United Kingdom RSK Group Full time

    **PA Group UK** part of the** RSK Group** have an immediate opportunity for a** Contract** **Administrator** to join our busy team based in **Dartford, UK.** **PA Group UK** are a multidisciplinary, health and safety executive licensed asbestos removal and UKAS-accredited asbestos inspection and testing contractor. **Duties will include**: - Managing...

  • Branch Administrator

    1 week ago

    Dartford, United Kingdom Stannah Full time

    **9 Month Fix Term Contract** Are you an **Administrator with a passion for Customer Service**? We have a fantastic opportunity for an **Administrator** to advance their career and join Stannah at the **Dartford Service Branch**. This administrator job offers you the chance to work in a dynamic environment with a team that values customer service and...

  • Asbestos QC Report Checker

    5 days ago

    Dartford, United Kingdom Future Select Ltd Full time

    Job Description Job Title: Asbestos QC Report Checker Location: Bexleyheath, South London Salary / Benefits: £20k – £27k DOE + Company Vehicle + Benefits Level of Experience: Asbestos Admin through to Lead Administrator / Office Manager Profile Our client is a long-standing and successful Asbestos Company, who provide a wide range of asbestos surveying...