Deputy Head of the Supply Team

Details
Reference number

417051

Salary

£46,060

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Senior Executive Officer

Senior Scientific Officer

Contract type

Permanent

Business area

VMD Supply Team

Type of role

Science

Working pattern

Full-time

Number of jobs available

1

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Location

This role will be contractually based at the VMD, Woodham Lane, New Haw, Addlestone, Surrey KT15 3LS.

You will be expected to be in the office or working away from home for at least 60% of your time.

To meet the necessary security requirements for the VMD location, you must have been a resident in the UK for the past three years.

About the job
Job summary

About the VMD

You may not have heard of the Veterinary Medicines Directorate (VMD), but have you ever:

• eaten meat, eggs, fish or honey
• drunk milk
• owned a pet or animal
• taken antibiotics

If you said yes to any of the above, you are directly affected by what the VMD does.

The VMD is the regulatory and policy lead responsible for issues concerning the authorisation, use, and manufacture of veterinary medicines in the UK.

Our aim is to protect public health, animal health, and the environment, and promote animal welfare by assuring the safety, quality and effectiveness of veterinary medicines.

Find out more at: About us - Veterinary Medicines Directorate - GOV.UK

About the job

As Deputy Head of the Supply Team, you will be responsible for overseeing the assessment of product literature, the production of public assessment reports, assessment of applications submitted under the Special Import Scheme and management of supply issue notifications. You will line manage four team members to ensure continued delivery of application work in accordance with VMDs Published Standards and internal targets.

The Supply Team is one of two teams within the Regulatory Affairs Section, which sits within the Authorisations Division. You will therefore contribute to the timely authorisation of applications for veterinary medicinal products and provide a pivotal point of liaison between both VMD assessment teams and external stakeholders.

Job description

Your main duties will be to:

• Line manage four team members.
• Manage a diverse workload with conflicting priorities to ensure that externally published standards and supporting internal targets are met.
• Assess new applications or unusual applications made under the Special Imports Scheme.
• Lead on assessing the potential animal and public health impact for reported shortages of UK authorised veterinary medicines, developing procedures to enhance the transparency of public information on these.
• Foster strong stakeholder relationships to gain early insight into potential shortages through hosting regular meetings.
• Take a leading role in monthly licensing business meetings that includes a review of issues and trends affecting availability and import of veterinary medicines.
• Lead a review to identify and produce retrospective public assessment reports where gaps exist.
• Provide expert technical guidance to the team, internal colleagues, and key stakeholders on the interpretation and implementation of policy changes or emerging issues, ensuring timely and accurate adjustments to operational processes.
• Represent the Supply Team in various meetings, for example National Office of Animal Health licensing, Licensing Business Focus Group, and Authorisation After meetings.
• Help identify and introduce efficiencies; in doing so review processes utilising change management processes and project management principles.
• Participate in wider corporate activities, including engagement with IT teams for the development and maintenance of the Special Import and Export Certificate Schemes.
• Comply with ISO 9001 (quality management) and ISO information security) standards, and GDPR and record management requirements, ensuring VMDs quality management system is embedded within the Team.
• Act corporately – meeting, role-modelling, embedding, and championing the corporate objectives set by the VMD.

Person specification

We're looking for you to have :

• Knowledge of, or an ability to get up to speed rapidly, with veterinary medicine authorisation procedures and the associated legislation. (Veterinary Medicines Regulations 2013, as amended)
• Strong leadership skills and line management experience.
• Experience of working collaboratively, building strong supportive relationships with stakeholders.
• Experience of drafting and reviewing Standard Operating Procedures, ensuring compliance with relevant regulations and processes.

We're looking for someone that:

• Can present complex information confidently and with clarity in an engaging manner to large and diverse groups of people.
• Is proactive, energetic and feels comfortable making evidence-based decisions in a fast-paced and dynamic environment.
• Has an ability to prioritise workload to meet tight and conflicting deadlines, and support own team to deliver agreed objectives.
• Is a competent user of Microsoft Outlook, Word, Excel, PowerPoint and has an ability to get rapidly up to speed with VMD in-house databases.

Qualifications

A minimum of a bachelor's degree in a relevant scientific field e.g. veterinary, animal health, life sciences.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Making Effective Decisions

Benefits

Alongside your salary of £46,060, Veterinary Medicines Directorate contributes £13,343 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension is one of the best workplace pension schemes in the UK public sector, with an average employer contribution of 28.97%
• Free onsite parking
• Free eyesight test
• Onsite gym
• Access to a prayer room

Awork-life balance is key for us all. We offer flexible working as well as health, well-being and discount schemes. The annual leave package starts at 25 days per year and increases to 30 days over five years. We offer generous maternity, paternity, shared, and adoption leave.

This gives you a flavour of what's available, but there is so much more we could mention – see Civil Service Employee Benefits , Civil Service Careers for further information.

Things you need to know
Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths and Experience.

The civil service recruits using the Success Profiles approach.

Further information about success profiles with guidance on how to complete your application form is available here - About the application process , Civil Service Careers

Application Process

As part of the application process, you will be assessed on your experience and will be asked to complete:

• A CV. This should include your job history, qualifications, skills and experience.
• A 500-word personal statement: "Referring to the 'responsibilities and 'skills and experience' sections of the job advert, please demonstrate how you are suitable for the role by providing relevant examples."

Further details around what this will entail are listed on the application form. Success Profiles: Experience - GOV.UK

You will also be asked to give examples of behaviours, which is one element of success profiles - Behaviours , Civil Service Careers

When giving examples of behaviours, please use the Situation, Task, Action, Result (STAR) format – see A brief guide to competencies - GOV.UK

Artificial Intelligence can be a useful tool to support your application. However, all examples and statements must be truthful, factually accurate, and based on your own experience. Plagiarism—including presenting others' ideas or AI-generated content as your own—may result in withdrawal of applications or disciplinary action for internal candidates. Please refer to our candidate guidance for more information on appropriate and inappropriate use.

Sift

Should a large number of applications be received, an initial sift may be conducted on the personal statement. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.

Interview

If successful at the application stage, you will be invited to interview where you will be assessed on experience, behaviours and strengths.

For experience, we will ask you to tell us – in your own words – about your relevant experience against the requirements set out in the job advert. You are asked to keep this to 10 minutes.

We'll assess you against these behaviours during the interview process:

• Leadership
• Making Effective Decisions

When giving examples of behaviours, please use the Situation, Task, Action, Result (STAR) format – see A brief guide to competencies - GOV.UK

If selected for interview we will require you to prepare a 10 minute presentation (with or without slides) on the topic of :- 'How you would raise public awareness of veterinary medicine shortages, strengthen supply resilience through stakeholder collaboration, and introduce an internal process for monitoring and responding to shortages.'

A range of Strengths relevant to this role may be tested at interview. More information on Strengths : Success Profiles: Strengths - GOV.UK

Sift and Interview dates

The sift will be conducted week commencing24 November 2025.

Interviews are currently scheduled to take place in person at the VMD the week commencing 8 December 2025.

Please note, this timeline is indicative at this stage and could be subject to change.

You cannot claim back any expenses incurred during the recruitment process.

Contract

This role isn't suited to a home-working contract.

Salary

New entrants to the Civil Service are expected to start on the minimum of the pay band.

If you are new to the civil service, or coming back into the civil service, you will start on the advertised starting salary. You must be in post by 1st April to qualify for that year's pay rise.

The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

Working Pattern

This is a full-time post. This a frontline role that provides business critical oversight of key tasks required for the assessment and authorisation of veterinary medicine products. This includes the assessment of applications under the Special Import Scheme, assessment of mock-ups for authorised veterinary medicines, and drafting of public assessment reports. These tasks are completed to strict targets that require full-time oversight to ensure published standards can be met.

Location and travel

This role will be contractually based at the VMD in Weybridge, KT15 3LS. This is a fixed location; the VMD does not use hubs located elsewhere in the UK.

You will be expected to spend at least 60% of your working time in an organisation workplace with the option to work the remaining time flexibly from home. Organisation workplace includes the VMD office as well as time spent at other locations for meetings, conferences, and field-based activities. This is a non-contractual agreement which is consistent with common Civil Service expectations.

Travel costs to non-contractual workplaces will be subject to departmental travel and subsistence policies. Travel costs to contractual workplaces are the responsibility of the employee.

The successful candidate will be required to carry out all their duties from a UK location and cannot do so from an overseas location unless they have permission to do so.

Residency Requirements and security vetting

All posts require the successful candidate to hold Counter Terrorist Check (CTC) security clearance. Job offers are based on merit. Security vetting will only take place after the receipt of a job offer. Candidates will need to meet the residency requirements of residing in the UK for 3 years prior to the CTC application being submitted.

Near miss

Candidates who are judged to be a near miss at interview may be considered for other positions in Defra which may be at a lower grade but have a potential skills match.

Reserve List

A reserve list may be held for a period of 12 months from which further appointments can be made.

Visa Sponsorship Statement

Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.

Childcare Vouchers

Any move to VMD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via as soon as possible before the closing date to discuss your needs.

Complete the 'Assistance required' section in the 'Additional requirements' page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a Language Service Professional.

Accessibility

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Criminal Record Check

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre- stating the job reference number in the subject heading.

Internal Fraud Database Check

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

For further information on National Security Vetting please visit the Demystifying Vetting website

Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .

See our vetting charter .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

This vacancy is part of the Great Place to Work for Veterans initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants
Job contact :

• Name : People Services Team
• Email :

Recruitment team

• Email :

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email:

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: here

---