Purchasing Assistant

5 days ago

Watford, Hertfordshire, United Kingdom Crystal Clear Recruitment Ltd Full time £25,000 - £35,000 per year

Purchasing Assistant

Location: Watford

Full-time | Permanent

We are seeking a proactive and detail-driven
Purchasing Assistant
to support our procurement function and ensure smooth day-to-day purchasing operations. This role is ideal for someone who enjoys working with suppliers, managing data, and helping to maintain efficient purchasing processes across the business.

Key Responsibilities

Purchase Order Administration

  • Raise, process, and update purchase orders with accuracy and attention to detail.
  • Monitor order status, lead times, and confirmations to ensure timely delivery.
  • Maintain purchasing records and documentation in line with company procedures.

Supplier Liaison

  • Communicate with suppliers to obtain quotes, track orders, and resolve delivery or pricing queries.
  • Build strong working relationships to support reliable supply-chain performance.
  • Assist in reviewing supplier performance and escalating issues where necessary.

Procurement Support

  • Source pricing, product information, and availability as required by internal teams.
  • Support purchasing initiatives such as cost comparisons, supplier research, and stock analysis.
  • Assist with coordinating inbound deliveries and ensuring goods are booked in correctly.

Internal Coordination

  • Work closely with operations, logistics, and finance teams to ensure information flows smoothly.
  • Support the wider team with reporting, data entry, and general administrative tasks.
  • Help ensure purchasing activities align with business needs and priorities.

Data & Systems

  • Maintain accurate data within the procurement and ERP systems.
  • Use Excel to update spreadsheets, track budgets, and support reporting activities.
  • Ensure information is kept up to date to support decision-making across the team.

About You

  • Previous experience in a purchasing, procurement, supply chain, or administrative role is desirable.
  • Strong organisational skills with the ability to manage multiple tasks and deadlines.
  • Excellent communication skills, both written and verbal.
  • Confident using IT systems — experience with ERP systems
  • Strong Excel skills (e.g., VLOOKUP, pivot tables, or ability to learn quickly).
  • High level of accuracy, attention to detail, and a proactive approach to problem-solving.
  • Ability to work effectively in a team and build positive working relationships.

What We Offer

  • Opportunity to develop procurement skills within a supportive environment.
  • Friendly, collaborative team culture.
  • Career development opportunities as the business continues to grow.

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