Office Manager

We offer an opportunity you simply won't find anywhere else. In less than six years, Mileway has grown into Europe's leader in last mile logistics real estate, with a 550-plus team across twenty six offices in eleven countries.

We are looking for a dynamic and service-minded Office Manager who will be supporting the day-to-day running of our Glasgow office. Note that this is a 12 month fixed term contract. 

The Office Manager will be responsible for organizing and coordinating office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Further, the Office Manager will provide functional support to the local teams, as well as being a key player in supporting the creation and improvement of Marketing material for our properties.  

The ideal candidate will be a multitasker, able to work independently with little or no supervision, well organized, flexible and who enjoys the administrative challenges of supporting an office of diverse people.   

Working at Mileway 

We offer an opportunity you simply won't find anywhere else. Launched in 2019, Mileway has rapidly grown into Europe's leader in last-mile logistics real estate, with a team of over 550 across more than twenty offices in 11 countries. From the start, Mileway set out to be a different kind of real estate company, with a cloud-based IT infrastructure and a team that combines local expertise with the pooled strengths of a pan-European presence.

Our culture is fast-paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a "can-do" attitude to everything we do. While we have already achieved a lot, we're only just getting started – our purpose is to be Europe's leading provider of last mile logistics real estate, enabling businesses to thrive, driving sustainability forward, and shaping the cities of tomorrow. To get there, we live by our values: Drive, Trust, Grow, Together. 

At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. That's why we offer an in-house learning & development program where personal, professional, and business development go hand in hand, helping you carve out your own unique career path. You'll be based at our Glasgow office. While we embrace a flexible approach to work, this role requires working from the office five days a week. 

What you'll do

• Providing day to day administrative support to the Regional Director and wider team 
• Ensuring the office is well organized and presentable for staff and visitors 
• Managing all office contracts and renewals 
• Managing enquiries that come through to the office by phone or email 
• Preparing and working on the marketing material for any available property. For example: organizing photography, pricing, preparing and posting on Rightmove and website listings, site plans and brochures etc 
• Ensuring a good standard of all marketing outputs 
• Managing all current live listings through Mileway's CMS tool 
• Managing all marketing trackers with high attention to detail 

What you'll bring 

• Previous office management, marketing or secretarial experience 
• A team player who is willing to get involved and have a hands-on approach 
• Good communication skills, both spoken and written 
• A proactive mindset and being willing to take the initiative 
• Proficient in Microsoft Excel, Word, PowerPoint and Outlook 
• Experienced with SharePoint and CMS is preferred but not essential 
   

Our vision is to be the number one gateway to urban communities.  To get there, we live our values: Drive, Trust, Grow, Together.