Apprenticeship Administrator

2 weeks ago

Fareham, Hampshire, United Kingdom Pearson Full time £22,000 - £28,000 per year

Job Title: Apprenticeship Programme Coordinator – RMP (full time)

Location: Southwick Park, Fareham, Hampshire

Salary: £28,000

Job Overview: We are seeking a detail-oriented and highly organised apprenticeship programme coordinator to join our dynamic team. The successful candidate will play a crucial role in the administration, coordination and management of our apprenticeship program at the RMP (Royal Military Police), ensuring compliance with internal procedures, end-point assessment organisations, and the Department for Education. 

If you have a passion for maintaining accurate records, managing administrative processes, and contributing to the success of apprenticeship programs, we invite you to apply for this exciting opportunity.

Key Responsibilities:

  • Coordinate and Administer Apprenticeship Programs:
    • Provide essential administrative support for the coordination and administration of apprenticeship programs.
    • Update and maintain business systems, including OneFile and Maytas, ensuring accurate records and timely completion of reports.
  • Develop and Maintain Systems and Procedures:
    • Assist in the development and maintenance of systems and procedures related to the administration and documentation of apprenticeship programs.
    • Manage end-point assessment and awarding organisation registration and certification processes, adhering to specified timelines.
  • Audit and Compliance:
    • Undertake internal and external audits, inspections, and self-assessment processes.
    • Ensure adherence to company quality systems and compliance with relevant regulations.
  • Apprenticeship Administration:
    • Manage the administration of apprenticeship starts, reviews, breaks in learning, BIL returns, achievements, leaver paperwork, and certificates.
    • Maintain accurate records in electronic and/or paper-based formats.
  • Data Management:
    • Keep the Maytas MIS system up to date and accurate through precise data entry and amendments.
    • Manage learner files, paperwork, and the OneFile e-portfolio to a high standard and ensure audit readiness.
    • Complete monthly FIS, PDSAT, VYED and bespoke data checks.
  • Communication and Collaboration:
    • Attend and contribute to team and operational meetings.
    • Maintain excellent working relationships with management, apprenticeship coaches, and quality staff.

General Responsibilities:

  • Adhere to the company's policies, including Anti-Bribery and Corruption, Equality, Prevention of Harassment & Bullying, Public Disclosure, Health, Safety, and Environmental policies.
  • Ensure compliance with statutory responsibilities and company policies related to Health and Safety, GDPR, Diversity and Inclusion, and other relevant legislation.
  • Be responsible for personal time and attendance, maintaining a clean and safe work area.
  • Work within the company's quality procedures within relevant departments.
  • Achieve deadlines and targets set by the Line Manager.
  • Undertake agreed training and maintain a record of continuous professional development.
  • Act in a professional manner and in the Company's best interests.
  • Perform other duties associated with the role as required.

Qualifications and Skills:

  • Knowledgeable with Microsoft Office Suite
  • Strong organisational and time-management skills.
  • Excellent attention to detail and accuracy in record-keeping.
  • Familiarity with OneFile and Maytas systems is a plus.
  • Effective communication and interpersonal skills.
  • Ability to work collaboratively and contribute to team success.

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