Company Secretarial Administrator

Job ID:43001

Location:Birmingham : 1 Trinity Park : Bi

Position Category:Administration/Business Support

Position Type:Employee Regular

Company Secretarial Administrator
Location:
Birmingham (Hybrid – minimum three days per week in office)

Position Type:
Permanent, Full-Time

About LRQA
LRQA is a global assurance provider with operations in over 100+ countries and a mission to delight our customers. We have a diverse portfolio of assurances activities that range from Security, ESG and Supply Chain, and many more.

The Opportunity
We are seeking an experienced administrator, reporting into the Deputy Company Secretary (
DCS
), to provide support to our Group General Counsel (
GGC
) and Company Secretarial function. This is a fantastic opportunity for a detail-oriented individual who thrives in a fast-paced environment and enjoys working as part of a collaborative team.

Key Responsibilities

• Assist with meeting preparations, including drafting agendas, taking minutes, and maintaining action logs.
• Prepare and collate documents for company registries across the world.
• Update corporate structure charts and governance records.
• Support the administration of the Company Secretarial SharePoint site.
• Monitor and manage incoming requests to the global compliance service portal and internal departmental Smartsheet.
• Maintain statutory records and ensure timely filings globally, working with our third-party compliance agent.
• Collate information for 'Know Your Customer' (KYC) queries for approval by the GGC/DCS.
• Support projects and continuous improvement initiatives.
• Collate information for the group's Management Incentive Plan.
• Perform various administrative tasks as required by the GGC and/or DCS.
• Liaise with group subsidiary directors and notaries to arrange notarisation and apostilling of corporate documents.

What We're Looking For

• Degree-level education or relevant experience.
• Strong communication skills, accuracy, and attention to detail.
• Highly motivated, disciplined, and organised.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Able and willing to attend the Birmingham office at least three days per week (Monday to Wednesday) and additional ad hoc days where the business requires it.

Desirable

• Previous company secretarial and/or compliance (KYC) experience.
• Proactive, able to juggle multiple deadlines and manage stakeholder expectations.
• Self-motivated team player with a desire for continuous improvement.

Why LRQA?
You'll be part of a supportive team at the heart of a global business, with opportunities for professional development and the potential to pursue company secretarial qualifications if desired.

Pre-Employment Checks

If you are successful in securing a role with us, you will be subject to pre-employment checks, depending on the legal requirements and practices in your country of employment.

If eligible these checks will include right to work, identification, verification of employment history, education, and criminal records where permitted by local law.

All checks will be conducted in accordance with applicable privacy and data protection regulations.

We will involve the third party supplier to run the background checks as needed and your data will be retained for a period as needed for the purpose of recruitment.

To the extent to be permitted by the applicable local law, your data may be stored outside of your employment country dependent on our operation structure.

Your application of this role will constitute as your consent on this paragraph.

Diversity and Inclusion at LRQA:

We are on a mission to be the place where we all want to work and we are passionate about embracing different perspectives because we understand the value this brings to our business, our clients and each other. We are all about creating a safer and more sustainable future and our inclusive culture is right at the heart of our business.

Together our employees make our communities better and we want you to be part of our diverse team

LRQA is a leading global assurance provider. The integrity and expertise we bring to our partnership with clients support their journey to a safer, more secure and more sustainable future. ( Group entities ).

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