Accounts payable

2 weeks ago

Wembley HA, United Kingdom Ground Specialists Ltd Full time £13,000 - £52,000 per year

This role is a part-time role and working hours are flexible.

Role Requirements:

· Invoices: Accurately process purchase invoices, receive, open and log incoming invoices and ensure they are correctly coded with each job location and entered into excel software. Raise and send invoice for payment to contractors as and when required.

· Supplier Payments: prepare and process timely payment runs, considering payment terms and deadlines and update excel with payments to maintain accurate records.

· Reconciliation: Preform regular supplier statement reconciliation and resolve any outstanding issues or discrepancies.

· Discrepancy Resolution: Identify and resolve any issues with invoices or payments, communicating with suppliers.

· Reporting: Produce accounts payable reports and assist with month end. Provide support for Accountant by producing required reports and or information as and when required.

· Costings: Log the site location of each member of staff weekly and accurately for future costings. Accurately maintain costings on excel, staffing, purchases and services, to provide costings for each site when required.

· Record keeping: maintain accurate and organised financial records including filing invoices and receipts, for a complete audit trail.

· Clerical Duties: Answering the phone, responding to emails and managing all incoming correspondence.

· Fleet Management: Ensure fleet MOT;s and tax are in date, ensuring any fines are paid in a timely fashion and drivers made aware of them.

Key Skills and Attributes:

· Solid Understanding of basic bookkeeping and accounts payable. Proficiency with Microsoft office suite especially in Excel skills needed for bookkeeping.

· Attention to detail and accuracy in data entry and financial record-keeping.

· Organisational skills and ability to prioritise and manage workload effectively.

· Strong written and verbal communication skills.

· Problem solving and aptitude for identifying and resolving billing or payment discrepancies.

· Ability to work independently and problem solve.

· Time management and ability to meet deadlines and perform well under pressure.

· From time to time you may be required to price items required for various site locations. This may include placing orders and organising couriers.

· Maintain and keep office admin files up to date and accurate.

· You will be required to carry out ad hoc duties from time to time as delegated.

· Knowledge of Construction Industry Scheme (CIS) is advantageous but not a requirement.

Job Type: Part-time

Pay: From £13.00 per hour

Expected hours: No less than 15 per week

Benefits:

  • Flexitime
  • Free parking
  • On-site parking
  • Transport links

Work Location: In person

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