Project Administrator

About the role

Be part of the team delivering the UK's biggest infrastructure project.

Balfour Beatty is seeking an organised and proactive Project Administrator to support our HS2 delivery team in Birmingham. This is a fantastic opportunity to play a key supporting role on a nationally significant programme, helping ensure the smooth and efficient running of project operations.

As a Project Administrator, you will provide essential administrative and coordination support to the project team. You'll assist with documentation, reporting, office organisation, and communication across stakeholders, helping maintain high standards of compliance, accuracy, and project governance.

What you'll be doing

As a Project Administrator you will:

• Provide day-to-day administrative support to the HS2 project team.
• Prepare documents, reports, meeting minutes, and project records.
• Manage inboxes, calendars, scheduling, and coordination of internal and external meetings.
• Assist with onboarding processes, training records, and project compliance documentation.
• Support the maintenance of project databases, trackers, and filing systems.
• Liaise with internal teams, subcontractors, and site personnel to ensure effective communication.
• Uphold strong organisational, confidentiality, and data management standards.

Who we're looking for

You will have the following:

• Strong administrative or project support experience, ideally within construction or engineering (preferred but not essential).
• Excellent communication, organisation, and multitasking skills.
• Confident working with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Detail-focused with the ability to manage multiple tasks simultaneously.
• A proactive approach and willingness to support a busy, fast-paced project environment.
• Team-oriented, reliable, and professional.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Operating across England and Wales, our buildings teams create places where people live, are cared for, work, learn, meet and have fun, with a focus on the aviation, health, defence, education and development sectors.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:

Job Reference: BBUK16699