Executive Personal Assistant to the President

Executive Personal Assistant to the President

Grade 4 - £29,913 - £34,188

Permanent, full-time (35 hours)

Since being granted our Royal Charter in 1599, the Royal College of Physicians and Surgeons of Glasgow has been improving health and healthcare for people around the world.

Today, we are a professional membership body providing education, assessment and development to more than 15,000 Fellows and Members at all stages of their careers. We are a UK organisation with a global membership.

Our estate in the heart of Glasgow city centre includes modern conferencing and events facilities, a rich and extensive heritage collection with museum status, a library and our multi-award winning events offering, 1599 at the Royal College.

Our purpose is built around delivering:

·      Excellent education and outstanding member experience

·      New standards through assessment and gold standard qualifications

·      Transformative impact on the health and wellbeing of the wider world

Our vision: To build an influential global community that enables our Members to develop the skills, knowledge and influence to improve healthcare standards worldwide.

Our mission: We want to enable our Members to achieve their full potential as healthcare professionals and give them an influential voice in the world.

Our values
: The College is not a building or a tradition, but a global community. In all that we do, we're committed to putting our people first: Fellows and Members, those undertaking our education and assessment, colleagues and partners.

For us, how we work is as important as what we do, and we aim to live by our values. They embody the essence of the College motto,
conjurat amice
, meaning 'together in friendship'. It's an approach that is as relevant today as it was 425 years ago.

·      
Community
Working together to support one another to succeed; listening to and engaging with partners and people, locally, nationally and globally, to achieve our core purpose.

·      
Integrity
Valuing and learning from our heritage and commitment to excellence; never compromising on our core purpose, our standards and the quality of delivery.

·      
Innovation
Proactively challenging current thinking with a forward-looking agile approach that meets the changing needs of our members and all those who interact with us.

·      
Inspiration
Leading by example through open dialogue, teamwork and engagement to maximise our potential and affect change.

·      
Inclusivity
Demonstrating care, kindness, civility, generosity and mutual respect through the way we welcome, work and interact with people.

The Role

The Executive Personal Assistant (PA) to the President provides high-level proactive executive administrative support to the President to ensure the effective delivery of the President's priorities and commitments.

The post-holder will act as a trusted gatekeeper and liaison, ensuring that communication, coordination, and processes within the President's Office are efficient, discreet, and aligned with the President's priorities.

The work of the Executive PA
includes, organising and prioritising incoming and outgoing correspondence, preparing papers for meetings, minute taking, diary management, forward planning, tracking and management of workflow, organising UK and international travel and accommodation, screening telephone calls and filing.

The post-holder will regularly interact with high-profile individuals and guests, and as such will require exceptional interpersonal skills, discretion, and a confident yet approachable demeanour

The post-holder will be expected to work flexibly to support the President's schedule, which may occasionally require working outside normal office hours. In addition, the role requires a regular on-site presence, with an average of four days per week in the office. This is to ensure consistent and responsive support to the President.

About You

The post-holder will require the following:

·      Minimum of five years' experience in a similar post is essential

·      Confidentiality, discretion and sensitivity are essential

·      Excellent written and verbal communication skills

·      Exceptional interpersonal skills to influence and interact effectively with a wide range of internal and external stakeholders

·      Proven track record of strong administrative skills, including minute taking and diary management

·      Outstanding planning and organisational skills including ability to prioritise effectively and demonstrate a high attention to detail

·      Excellent IT skills including the use of Microsoft Office and databases

·      Excellent team working skills together with an ability to work on own initiative

Benefits include:

· days holiday

·      Pension Scheme – The College offers a contributory pension scheme with employee contributions ranging from 6% to 10%, based on the employee's chosen contribution level

·      Enhanced Sick Pay, Maternity, Paternity and Adoption pay

·      Health and Wellbeing Benefit

·      Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a cover letter and Equal Opportunities Monitoring form (
available from our website
).

Please note that the College is unable to provide visa sponsorship. Therefore, candidates must already have the right to work in the UK.

Closing Date: Sunday 26 October 2025

Interview Schedule:
First interviews are anticipated to be held during week commencing
3 November 2025
, with second interviews during week commencing
10 November 2025.

If you have any queries, please contact

Any personal data collected from you, or that you provide to us, will be processed by us in accordance with our recruitment processes. If unsuccessful in your application, your information will be held by us on our database for a period of 6 months before deletion. If you would like your information removed sooner, please contact