Administrative Assistant

4 days ago

Leeds, Leeds, United Kingdom COVVI Full time £25,000 - £40,000 per year

COVVI Ltd is an innovative organisation dedicated to the design and manufacture of bionic hands for use within prosthetics and robotics fields. With a focus on user and clinician collaboration, we strive to create highly functional and accessible bionic hands that positively impact the lives of upper-body prosthetic users globally. Having recently launched our robotic hand, we seek to explore a range of use cases to aid further development. Our commitment to quality and innovation drives us to deliver award-winning products and exceptional customer experiences.

We're looking for an organised and proactive Administrative Assistant to join our Customer Service and Supply Chain team in Leeds.

This is a varied position where you'll support our customer service function in the mornings and our supply chain operations in the afternoons; perfect for someone who enjoys a busy, hands-on role.

Responsibilities

Customer Service (Mornings)

  • Manage sales orders from entry through to invoicing and shipping using the ERP system.
  • Create shipping documents, labels, and invoices.
  • Handle loan agreements and coordinate loan shipments.
  • Maintain accurate customs and shipping records.
  • Log customer complaints and feedback using Cognidox.
  • Respond to customer emails and queries promptly and professionally.
  • Keep the CRM system accurate and up to date to support customer service efficiency.

Supply Chain (Afternoons)

  • Pick and register assembly and sales orders using the ERP system.
  • Process material requests and manage loaned materials.
  • Perform cycle counts and assist with batch release processes.
  • Provide support to the Supply Chain Manager during absences.

Qualifications and Experience

Essential

  • Previous experience as an Administrative Assistant or in a similar role (manufacturing environment preferred).
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Excellent organisational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to work effectively as part of a team.
  • GCSEs (or equivalent) in English and Maths, Grade C or above.

Desirable

  • Experience with ERP and CRM systems (e.g. Business Central, HubSpot, Cognidox).
  • Knowledge of customs and international shipping processes.
  • Awareness of ISO 13485, ISO 9001, and sustainability practices.
  • Full UK driving licence.

What We Offer

  • Friendly and supportive team environment.
  • Opportunities for personal and professional development.
  • Exposure to both customer service and supply chain operations.
  • Stable, long-term career opportunity within an established business.
  • 25 Days Holiday + Bank Holidays

Job Type:
Full-time, Permanent (Monday to Friday)

  • Rehab Office Coordinator

    6 days ago

    Leeds, Leeds, United Kingdom Genesis Administrative Services Full time £28,000 - £42,000 per year

    OverviewAt Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living...

  • HR Administrative Assistant

    1 week ago

    Leeds, Leeds, United Kingdom Talent Companion Full time £20,000 - £25,000 per year

    We are currently seeking a highly organized and detail-oriented HR Administrative Assistant to join our dynamic team. As an HR Administrative Assistant, you will play a crucial role in supporting our HR department in daily operations.ResponsibilitiesProvide administrative support to the HR team, including data entry, file management, and record...

  • Administrative Assistant

    1 week ago

    Leeds, Leeds, United Kingdom Mills & Reeve LLP Full time £20,000 - £30,000 per year

    Join our team as an Administrative Assistant in the Leeds officeJoin Mills & Reeve as an Administrative AssistantAn exciting opportunity to join our Mills & Reeve Executive Support Services team. We are looking for an enthusiastic Administrative Assistant to join our team. This entry-level role is perfect for someone eager to learn, grow, and make a real...

  • Administrative Assistant

    1 week ago

    Leeds, Leeds, United Kingdom Mills & Reeve Full time £18,000 - £25,000 per year

    Join our team as an Administrative Assistant in the Leeds officeJoin Mills & Reeve as an Administrative AssistantAn exciting opportunity to join our Mills & Reeve Executive Support Services team. We are looking for an enthusiastic Administrative Assistant to join our team. This entry-level role is perfect for someone eager to learn, grow, and make a real...

  • Administrative Assistant

    1 week ago

    Leeds, Leeds, United Kingdom Everywhen Full time £20,000 - £25,000 per year

    An exciting opportunity has arisen to join our office in Leeds as an Administrative Assistant. This role will offer the team administrative support and facilitate the smooth operating of the office space.What You Will DoManage the enquiry inboxesAssist with general administration and production of insurance documentationAssist with debt management chasers...

  • Administrative Assistant

    6 days ago

    Leeds, Leeds, United Kingdom Everywhen Full time £20,000 - £35,000 per year

    An exciting opportunity has arisen to join our office in Leeds as an Administrative Assistant. This role will offer the team administrative support and facilitate the smooth operating of the office space.What you will doManage the enquiry inboxesAssist with general administration and production of insurance documentationAssist with debt management chasers...

  • Administrative Assistant

    2 days ago

    Leeds, Leeds, United Kingdom Leeds City Council Full time £15,000 - £18,000 per year

    Salary£15,363 - £15,853Contractual hours22.5BasisPart TimeJob category/typeExternal OrganisationsDate posted28/10/2025Job referenceREQ003977Job title and organisation: Administrative Assistant - Bramley Cluster Children and Family ServicesSalary: B1, Pay Scale 4-6. Part Time Salary Equivalent £15,363 - £15,853Hours: 22.5Contract: Fixed term to cover...

  • Administration Assistant

    2 weeks ago

    Leeds, Leeds, United Kingdom Winston Solicitors Full time £22,000 - £28,000 per year

    Experienced Admin Assistant Needed to Keep Us Organised.Love structure and efficiency. Join a fast-paced marketing department where your admin skills will make a real difference.Are you an organised and proactive administrator who thrives on accuracy, efficiency and IT proficiency? Join our collaborative marketing team and take on a role where your attention...

  • PA/Administrative Assistant

    1 week ago

    Leeds, Leeds, United Kingdom Euro Landscaping Full time £25,000 - £35,000 per year

    Behind every MD and management team you will find an organised personal assistant to provide efficient administrative support.We are currently looking for an experienced PA/administrator to join our small friendly team based in Leeds, reporting to and working alongside the Head of HR to support the MD and senior management team.The role combines PA...

  • Claims Administration Assistant

    2 weeks ago

    Leeds, Leeds, United Kingdom Markel Full time £25,000 - £40,000 per year

    Do you have strong administrative skill and looking to develop your career working for a people powered, forward thinking insurance business?Come and provide administrative support to our Claims Administration team here at MarkelWhat part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do...