Executive Support Manager – Finance

The Welsh Government operates name-free recruitment. The recruiting panel will not see personal information such as a candidate's name and address during the sifting process. This policy is in line with our commitment to end bias and promote equality and diversity.

Vacancy title

Executive Support Manager – Finance

Closing date

04/12/2025, 16:00

Advertising basis

Permanent

Actual starting salary

£37,111

Salary range or pay band

HEO £37,111 to £45,378

Allowances

No

Work pattern

Full time (applications are welcome from people who work part time, as part of a job share or who work full time)

Group

Corporate Services and Inspectorates

Directorate

Finance

Branch

Welsh Tribunals Unit

Location (s)

Pan Wales

Pan Wales' means that the location in which the vacancy can be based is flexible, subject to the needs of the business. A list of the Welsh Government's offices can be found on Please note it may not always be possible to accommodate a preference for a specific office location.

Purpose of post

The Welsh Tribunals Unit (WTU) is seeking a dynamic, self-motivated and detail-driven Executive Support Manager to help shape the future of tribunal services in Wales.

About the Welsh Tribunals Unit: The WTU underpins the administration of several independent tribunals in Wales, ensuring they operate with fairness, transparency, and efficiency. This is a high-profile environment where legal integrity meets operational excellence — and where your work will support access to justice for people in Wales

Your Role: As Executive Support Manager, you'll play a vital role in ensuring the Welsh Tribunals Unit runs smoothly and effectively. You'll lead on financial processes, delivering robust reporting and supporting the processes around judicial pensions, judicial recruitment and general administration with accuracy and care. Your operational oversight will help maintain the day-to-day efficiency of the Unit, and crucially, you'll also help support over 200 judicial office holders, enabling them to deliver justice fairly and effectively in Wales.

Why Apply? This is your chance to be part of a respected team making a real difference. You'll work in a collaborative, forward-thinking environment where your contributions are valued and visible. The role offers exposure to legal, financial, and administrative systems at a national level, providing an excellent opportunity to develop professionally.

Key tasks

Main Duties

• Monitor and report on Welsh Tribunals Unit budget, including preparing monthly reports for the Head of Unit and issuing/reconciling budget documents with tribunals.
• Run income and expenditure reports, process tribunal and operational payments, and reconcile Judicial Office Holder fees and salary data.
• Maintain and update key financial tracking tools (salary, spend comparison, pension data, forecasts, and tribunal finance documents).
• Prepare and submit corporate finance returns (monthly, quarterly, annually) to Welsh Government Finance.
• Certify e-payment requests, process purchase orders and invoices, and manage pension journals and year-end accruals.
• Check and process Judicial Office Holder fees, expenses, and judicial claims for payment via payroll provider.
• Respond to financial queries from Judicial Office Holders, payroll providers, and HMCTS.
• Ensure desk instructions for all financial processes are accurate and regularly updated.

Pensions

• Administer judicial pension processes for Judicial Office Holders
• Upload new Judicial Office Holder data to the pension provider gateway

Recruitment

• Manage joining and leaving processes for Judicial Office Holders, including collation of personal details, setting up payroll, and updating records as required.
• Administer death-in-service processes.
• Manage requests for creation and removal of e-judiciary accounts.

General Administration

• Monitor shared email accounts
• Maintain and update staff information, mailing lists, and Teams channels.
• Oversee the maintenance and accuracy of the members' data sheet.

Development opportunities

• Working with a diverse range of officials at a senior level and Judicial Office Holders across the six devolved Tribunals
• Working with external agencies, such as Judicial Appointments Commission, HMCTS, Ministry of Justice.

Other vacancy related information

In the event of a large number of applications, an initial sift will be conducted against the lead assessment criterion:

• Experience 1 - Please describe your experience of managing financial processes, (including budget monitoring, reporting, and working with financial systems or stakeholders)

Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.

Timeline:

• Interviews are likely to take place in early January

A reserve list may be held for this opportunity. Any candidate who is successful in being offered a reserve status, will remain on the reserve list for 12 months.

Full Time - a minimum requirement of 30 hours across 5 days a week

Vetting level

Basic

Number of posts

1

Contact point for further information regarding the post