Executive Assistant

Predominantly based in our Croydon office, with travel to our Cannon Street, London as required.

£50,000 to £55,000 per annum plus Civil Service Pension

Contract Type: Permanent

Position type: Full Time

At the Pension Protection Fund (PPF), we safeguard the futures of nearly 300,000 members by compensating defined benefit (DB) pension scheme holders when their sponsoring employers become insolvent. With over £30 billion in assets under management, our investments support long-term economic growth across the UK.

Our award-winning team of around 450 professionals has earned the IPE UK Pension Fund of the Year title three times in six years. We work closely with government and industry partners to improve outcomes for scheme members, employers, and the broader pension system—playing a vital role in strengthening retirement security nationwide.

We're looking for a highly organised, proactive, and collaborative Executive Assistant (EA) to join the CEO Office in a pivotal role supporting both the Chief Executive Officer (CEO) and Chief of Staff. This is a unique opportunity to operate at the heart of the organisation, ensuring time and priorities are managed effectively and aligned with strategic goals.

As the first point of contact for the CEO Office, you'll embody a welcoming, high-performing, and solutions-focused environment. You'll work closely with internal teams and external stakeholders to keep operations running smoothly and efficiently.

Key Responsibilities:

• Diary Management: Take full ownership of complex scheduling for the CEO and Chief of Staff, coordinating across teams to ensure time is prioritised in line with organisational goals.
• Inbox Management: Triage the CEO Office inbox, draft responses, route communications appropriately, and maintain accurate records and filing systems. Discretion and confidentiality are essential.
• Travel Coordination: Plan and manage UK and international travel, including visas, logistics, and hospitality, ensuring all engagements and visits are delivered to a high standard.
• Operational Support: Process expenses, track budgets, manage subscriptions, and maintain the CEO Office SharePoint structure.
• Stakeholder Engagement: Collaborate with the CEO Office, Communications, and Stakeholder teams to support briefing processes and engagement planning.

About You:

• You'll bring proven experience as an Executive Assistant supporting a CEO or C-suite leader in a fast-paced environment. You're confident managing competing priorities, balancing short-term tasks with long-term strategic goals, and building strong, collaborative relationships across all levels.
• Exceptional organisational and communication skills
• Expert-level proficiency in Outlook, with strong working knowledge of Word, Excel, and PowerPoint
• A calm, solutions-focused approach and a keen eye for detail
• A genuine belief in the power of teamwork and relationship-building
• If you're ready to make a meaningful impact at the highest level of the organisation, we'd love to hear from you.

This role is primarily office-based, with an expectation of being on-site five days a week. While occasional hybrid working may be possible, it is not offered on a regular basis. The position will be based predominantly at our Croydon office, with travel to our Cannon Street location as required by the CEO and Chief of Staff.

Sound like you? Apply now.

In return for your skills, experience and commitment we'll give you a challenging role within a business where you'll get the support you need to develop your career.

We'll also give you lots of opportunities for personal development and skills training.

Our Croydon office is just across the road from East Croydon station, which is around 15 minutes from Victoria or London Bridge, 10 minutes from Clapham Junction or half an hour from St Pancras.

We are proud to be a Disability Confident Leader and actively encourage applications from people with disabilities. We are committed to ensuring our recruitment process is inclusive and accessible. If you require any reasonable adjustments during the recruitment process, please let us know. We are happy to discuss your needs and ensure you have the support required.

We embrace diverse talent welcoming people with different beliefs, backgrounds and ways of working. Whatever your background, and however you identify, you'll be welcome here.

No agencies please