HR administrator

2 weeks ago

Gateshead, Gateshead, United Kingdom Caretech Full time £25,000 - £35,000 per year

Job Description

To ensure the effective, efficient and fully compliant management and processing of all HR administration, in line with all regulatory requirements.

  • To provide an effective Human Resources administration service relating to the employment lifecycle and employee relations matters
  • To receive, check, and progress all divisional staff change forms, including upload to iTrent and interface with the Divisional Resourcing team, HR Data Office, and Payroll department to ensure accurate and timely processing.
  • Note taking at confidential meetings
  • To ensure accurate HR records on all employees including but not limited to hand over from onboarding, quality assurance, electronic filing of all pertinent documents
  • Reference provision and third-party requests for letters
  • Mailbox management, cleanse and filing
  • System updates for all employee lifecycle activity
  • Build positive and engaging relationships with all key stakeholders including regular update, tracking and audit with internal departments
  • Preparing and submitting documentation for DSARs
  • Tracking and monitoring DBS and visa renewals for the regions
  • Complete Ad hoc reports
  • Participate in HR projects where required – including ownership of project and recommendations towards automation and streamlining projects associated with HR Administration
  • Give first line policy advice- direction to policy and direction to key elements
  • Any other reasonable duties as directed by the HR Business Partner
  • Some travel within region may be required.

PERSON SPECIFICATION

  • Previous HR and/or Administration experience
  • Familiarity with HRM Systems, Excel and Reporting
  • Articulate, proactive and professional
  • Organised and process driven
  • Excellent communication and interpersonal skills
  • Strong decision-making, negotiation and influencing skills
  • RTW in UK

The role will require an individual who is

  • Articulate personable, supportive and efficient
  • A proactive solutions provider – able to think around a problem to resolve issues
  • Literate and numerate – comfortable with reporting and accuracy
  • Energetic, understands the need for urgency and is results driven
  • Organised, detail orientated and keen to complete
  • Precise and compliance focused
  • Resilient – not afraid of a challenge or hard work and can increase pace as and when necessary
  • A good judge of situations and can identify the key signals in a noisy environment
  • A team player - willing to 'join in' and happy to go out of their way to support others

Knowledge & Experience (advantageous but not essential)

  • Worked in an HR or Administration team previously
  • Has knowledge of OFSTED and CQC guidelines, in relation to compliance and regulations in the Children's Sector
  • Understands the principles of Safer Recruitment and is trained up to date on these guidelines
  • Knowledge of Recruitment within the Social Care Sector, specifically Children's Homes Regulations (CQC and Ofsted).
  • Familiar with Anti-discrimination and Equal Opportunities legislation

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