Personal Assistant and Clinical Research Coordinator

We are looking for a self-motivated, organised and methodical PA and Clinical Research Coordinator to join our Sutton based R&D Development Core Services. This role primarily focuses on managing the Clinical Research Directorate's senior management team who will need efficient administrative support for meetings/committees/for a in addition to supporting the Clinical Research Secretariat team

The Personal Assistant and Clinical Research Secretariat Coordinator is a member of the Clinical Research Secretariat, which provides administrative support to the clinical research business of The Royal Marsden and the Institute of Cancer Research.

The post holder will work as part of a pool and will be responsible for the diary management / personal administration for members of the Clinical Research Directorate's senior management team; and efficient administrative support for meetings/committees/fora; in addition to other duties / responsibilities commensurate with the role and banding which includes back-up support for the Clinical Research Secretariat Administrator(s).

The post holder will always work with a high degree of discretion and initiative, respecting confidentiality of information. The post holder will frequently be the first point of contact for key stakeholders and will develop excellent working relationships both internally and externally.

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

For further information on this role, please see the attached detailed Job Description and Person Specification

• Primarily support the personal administration / diary management for the Head of Clinical Research Performance and Quality, Head of Clinical Research Delivery, Head of Investigator Initiated Trials, and secondary support for Head of Clinical Research Infrastructure, providing a confidential, comprehensive administrative and secretarial service with excellent planning and organisational skills.
• As part of a pool, provide personal administration / diary management for five members of the Clinical Research Directorate senior management team (Director of Clinical Research Operations, Head of Clinical Research Performance and Quality, Head of Clinical Research Delivery, Head of Investigator Initiated Trials, Head of Clinical Research Infrastructure) maintaining an up-to-date diary, including the organisation of meetings and seminars as requested, making them aware of changes as they occur.
• Maintenance and locking down of Health Rosters across the core R&D team and Senior Management Team.
• Payment of and raising new invoices etc through use of SBS.
• Book of staff on external meetings, conferences and organise travel as appropriate.
• Processing of expense claims.
• Vacancy control
• Booking of 121's and diary management
• Process payments for bank hours.