Head of Payroll and HR Admin

2 days ago

Manchester, New Hampshire, United Kingdom The Coach Travel Group Full time

To lead and oversee the company's payroll function across all coach companies, ensuring accurate, timely, and compliant payment to all employees, including drivers, engineering, operations, and head office staff. The role is accountable for payroll strategy, systems, compliance, and continuous improvement across our multi-site transport business  operating variable hours and complex pay structures. Additionally leading and optimising the HR administrative function ensuring seamless HR operations, data integrity, and compliance across all operations.

Leadership and management:

  • Lead the payroll and HR admin team to deliver a high-quality, efficient payroll and compliant HR service to all employees.
  • Key contact with the outsourced payroll bureau
  • Lead the transfer of all the payrolls to the bureau for payroll and HR system
  • Develop a high-performing, customer-focused payroll function that supports business growth.
  • Partner with HR, Finance, and Operations to ensure payroll accuracy and alignment with company policies and regulatory requirements.
  • Oversee payroll integration with time and attendance and finance systems.
  • Develop and implement HR administrative policies, procedures, and systems that align with the company's operational model

Responsibilities Include:

  • Oversee the full employee lifecycle administration recruitment onboarding, contractual documentation, mobility, transfers, promotions, and offboarding ensuring accuracy and compliance.
  • Oversee payroll and benefits administration across multiple companies, ensuring accurate and timely delivery in collaboration with Finance.
  • Champion continuous improvement of HR processes to enhance the employee and manager experience in a customer-centric, service-driven culture.
  • Produce accurate and timely HR metrics, dashboards, and analytics to support decision-making, compliance, and resource planning.
  • Ensure all HR administration activities comply with relevant labour laws, data protection standards (e.g., GDPR), and employment regulations.
  • Manage the end-to-end payroll process for salaried and hourly-paid employees, including drivers, engineers, and operations staff.
  • Ensure accurate calculation and processing of pay, overtime, allowances, shift premiums, and deductions.
  • Maintain compliance with statutory obligations (PAYE, NI, pension autoenrolment, holiday pay, etc.).
  • Oversee P11D, P45, P60, and other statutory reporting and submissions

Skills & Competencies:

  • Proven experience leading a multi-site, high-volume payroll operation (preferably  within transport, logistics, or similar industries).
  • Expert knowledge of UK payroll legislation, HMRC processes, and pensions.
  • Strong systems experience (e.g., Moorepay, iTrent, Sage, ADP, or similar).
  • Excellent communication, analytical and problem-solving skills.
  • Strong leadership, communication, and stakeholder management abilities.
  • Excellent leadership and stakeholder management skills.
  • Customer-focused approach, reflecting the company's service ethos.

Working Environment:

  • Hybrid working model with regular cross-company collaboration.
  • Fast-paced, service-oriented environment supporting our coach operations.

Apply:

Closing: 31 October 202

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