Admin Coordinator

About Legends Global

Legends Global is redefining excellence in sport, entertainment and live events. With unrivalled expertise and international reach, we provide end-to-end solutions – from venue development and event programming to revenue strategy and hospitality.

We take a 360-degree, data-driven approach across Partnerships, Hospitality, Merchandise and Attractions, working with leading clients to deliver outstanding experiences that resonate worldwide.

Our organisation is committed to fostering an inclusive and forward-thinking environment where diversity drives innovation and collaboration. Guided by our values of Align, Scale, Connect, Team and Win... we create a culture where everyone has the opportunity to thrive.

About the Role

The Administrative Coordinator will support the Legends Global Business Development team in winning new business and driving growth through organised administrative and project support. Responsibilities include coordinating schedules and communications, managing documents and CRM/pipeline trackers, preparing meeting materials, assisting with proposals and due diligence, and occasionally developing presentations or conducting market and competitor research. The ideal candidate is a proactive, highly organised, and commercially aware team player with strong administrative skills and sound business judgment, capable of thriving in a fast-paced environment.

What we can offer

Hosting events is what we do best, and we want our People to experience that too- enjoy access to discounted tickets to unleash your superfan for all your favourites.

You will work hard at Legends Global , but you will be rewarded with lots of time to relax and rest with 25 days annual leave

We understand that you have a life outside of work and want to ensure that your loved ones will always be taken care of whilst you're contributing to our success with our Life Assurance policy.

A healthy contribution of % Pension so that your golden years are spent ticking off the items on your bucket list.

Got a dental bill? Need to book a counselling session? Or even help with Physio costs? With the support of Healthshield; Legends Global will support with these unexpected costs. For you and any children.

We understand that from time to time you might need a bit of support to get you back to feeling your best, so we have teamed up with AXA Health to provide our people with an Employee Assistance Programme (EAP) to support mental health in the workplace.

We are visionaries: both physically and metaphorically When you join Legends Global you will be entitled to eye care vouchers and a contribution towards any glasses you require.

Pedal your way to a greener, healthier commute—join our Cycle to Work scheme and turn every ride into a win for you and the planet

Great people know great people Refer a friend through our Employee Referral Scheme and get rewarded for helping us build an amazing team

Key Responsibilities:

• Prepare agendas, coordinate logistics, and assemble presentation materials; capture minutes and drive follow-up action plans to closure.
• Assist go-to-market planning by coordinating inputs, compiling desk research, and maintaining concise market/competitor fact packs.
• Support and maintain benchmarking libraries and support simple process-mapping to identify and log operational gaps for the project team.
• Support the team and produce timely performance packs by pulling data from CRM/finance, updating KPI trackers, and flagging variances, risks, and next steps.
• Support the team by keeping cross-functional work aligned by updating project trackers, circulating status reports, and chasing dependencies on behalf of Legends clients/partners.
• Support commercial proposal development with calendar management, compliance checklists, document formatting, approvals routing, and portal submissions.
• Maintain CRM and pipeline hygiene—create/update opportunities, contacts, and notes; generate weekly pipeline and activity reports.
• Provide day-to-day administrative support including document control and updating, general accounts payable support, and basic travel/expense coordination for pursuit teams.

We are looking for someone with:

•  Experience in an administrative role within a medium to large scale business.
• Full professional fluency in English is required.
• Ability to thrive in fast-paced environment and manage multiple priorities with tight deadlines.
• Exceptional written and verbal communication skills.
• Adept at establishing and maintaining relationships with key internal and external stakeholders.
• Full proficiency in Excel, Powerpoint, BI and CRM systems.

Recruitment Process Outlined:

• 1st Stage-  Intro with Talent Acquisition Team
• 2nd Stage-  Interview with SVP of Business Development 

Inclusive Workplace

At Legends Global , we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There's never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. Join us and make a significant impact from day one.

We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements.

If you need reasonable adjustments at any stage of our recruitment process, please let us know in your application. We are dedicated to providing a fair and transparent assessment process and will do our utmost to accommodate your needs.

If you are interested in applying, we encourage you to submit your application as soon as possible to ensure it is considered. We will continue to review applications on a rolling basis and may close the advert before the closing date.