Legal Secretary

Salary Band 3, £25,098

Location: Agile, Forth Banks Police Station and homeworking

Hours/Contract: 37 hours per week, permanent

The role

Here at Northumbria Police, we think our region is amazing It takes a great deal of people from different backgrounds, with diverse skills and experience to serve our force area effectively, think you have what it takes to help us make a difference?

We're looking for a proactive and detail-oriented individual to join our Legal department. As a Legal Secretary, you'll carry out a variety of clerical, record-keeping, and word processing tasks that support the team's daily operations. Your contribution will play a key part in helping us meet the objectives outlined in our policing plan and service level agreements.

What you'll do

• Produce high-quality documents using word processing software, including transcription from audio, ensuring accurate text, tables, and effective file management.
• Design new document formats, create basic spreadsheets, and input data into various systems to support information management and statistical reporting.
• Perform a variety of clerical tasks to assist with the smooth running of the Legal department.
• Handle personal and telephone enquiries professionally, ensuring excellent customer service and appropriate referral to relevant staff.
• Provide word processing and clerical support across different sections of the Legal department as required.
• Maintain diary systems to support departmental staff and ensure court dates and other critical deadlines are met.

What you'll bring

• Administration qualification.
• To organise and manage work daily to ensure time limits are met.
• Ability to work unsupervised and knowledge of areas in the force.
• The ability to work with all members of the legal team and provide support when needed.
• High quality of verbal and written skills.
• To be flexible, adaptable, professional, polite and tolerant.

We know it's important for you to feel that you're not only part of a great team, but part of a community. We welcome applications from suitably qualified people from all sections of the community, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.

Harnessing these differences creates a productive environment in which everyone feels valued, and their talents are fully utilised. Appointments are based on merit alone.

We are committed to building a dynamic, agile workplace where meaningful connection are key. For roles designated as agile or home-based, employees will work from a Force site at least once a week, with two days recommended. Hiring managers will be happy to discuss how this works in practice at interview stage. This approach helps build strong relationships, supports wellbeing, and fosters collaboration across teams.

Just so you know

Our application form will help us understand how your work, education and life experience has prepared you for the role of a Legal Secretary with #TeamNP. To help support your application research what makes us tick here at Northumbria, the role you're applying for and the values and behaviours that contribute.

The recruitment process will consist of the initial application form followed by a face to face interview. Just so you know, you can save your application and come back to it any time prior to the closing date on the advert.

We are proud members of the Business Disability Forum, with whom we collaborate with to improve the lives of disabled employees. We are also a Disability Confident Employer, therefore if you demonstrate that you meet the minimum criteria for this role as stated in the advert, we will progress your application and offer you an interview.

If you tell us that you have a disability, we can make adjustments to support you through the recruitment process (for example we can arrange extra time for tests or provide a sign language interpreter) You can get in touch with us via for any support regarding the application process. Please provide us with plenty of notice so we can ensure your visit goes smoothly.

Use of AI in Applications: At Northumbria Police, we embrace innovative technologies to enhance our recruitment process. We understand that candidates may use AI tools to assist with their applications. While AI can be a valuable resource, we encourage applicants to ensure their submissions accurately reflect their personal qualifications, experiences, and skills. Our selection process includes thorough evaluations to verify the authenticity and suitability of all applications. We value genuine and thoughtful responses that showcase your unique strengths and perspectives.

If your application is successful, we'll ask you to complete a Recruitment Vetting (RV) form, therefore you must be a resident of the UK for a minimum period of 3 years to ensure vetting checks can be successfully performed. A job offer will be dependent upon vetting clearance, medical information, and references.

Terms of appointment

This is a permanent role subject to a six-month probationary period.

If you are successful in your application, you will have a six-month probation period with us where you will be unable to apply for any other post advertised internally or externally.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.