Meeting Services Specialist

Location: Bristol, UK (Hybrid) -18 Month Fixed Term Contract

In this position, you'll be based in the Bristol office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at    

We give you a world of potential

A fantastic opportunity for the position of Meetings Services Specialist has now become available in the Computershare Corporate Services Bristol business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.

A role you will love

The Meeting Services team is responsible for the distribution of proxy voting instructions, setting up of electronic voting channels, the collation of votes and the delivery of final figures ahead of a company's Annual General Meeting and any further ad hoc company meetings throughout the year.

Some key responsibilities:

• Prepare Meeting documents, system set up and provide final meeting figures before the meetings are carried out 

• First point of contact for the Client Managers across Registry and Plans, CCS and other internal departments that may have an involvement with a client meeting. 

• Input data to systems – Cosmos Company, CRMOD, SCRIP, Broadcast, Equatex and CREST 

• Production of Form of Proxy through Encompass or Computershare Communication Services (CCS)

• Set up of electronic voting – Electronic Proxy Appointment (EPA), Equatex and CREST

• Set up of shareholder meeting notification through email broadcast service

• Provide technical and personal support at meetings 

• Production of voting figure reports

• Submission of Plans voting totals to Custodians 

• Prepare and issue Meeting finalisation and final billing invoices

• Track and complete tasks in Event Management

What will you bring to the role? 

The incumbent will bring a sharp eye for detail and a passion for precision, ensuring every meeting runs smoothly from setup to final figures. A strong communication and client focus to be a reliable first point of contact across teams. The ability to thrive in fast-paced environments, balancing flexibility with structured problem-solving. And a collaborative spirit and technical know-how, to deliver seamless support and accurate reporting every time.

Other key skills required for the role include:

• Organised and creative – you're great with dealing with conflicting priorities without losing your creative streak when it comes to problem solving.

• Outgoing yet focused – you like to get your ideas and views across, but you always keep sight of the bigger picture.

• Detail-driven and good with numbers – you're a stickler for accuracy, happy analysing data and good at producing reports.

• You love a happy customer – you're comfortable working directly with client managers and understand the importance of managing expectations.

• Great with people – you're an approachable team player who can also work independently.

• You are flexible – We work to what the Market & Client demands which can change quickly.

Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle

Health and wellbeing rewards that can be tailored to support you and your family

Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future

And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit