Mortgage Processing Administrator

2 weeks ago

Leek, Staffordshire, United Kingdom Leek Building Society Full time £22,958 - £30,000 per year
Location: Hybrid working with 5 days per fortnight in our Head Office (Leek, Staffordshire) and the remaining time remotely.

Employment type:Full-time,6 Month Fixed Term Contract.

Salary: £22,958 per annum.

Working hours: 35 hours per week, worked flexibly.

Reports to: Underwriting Team Manager.

Direct Reports: None

The Organisation

At Leek Building Society, we pride ourselves on being a force for good. We exist to help our communities grow, so they can do great things today - and even better things tomorrow.

Our colleagues are one of the communities we support. We've created an inclusive and engaging hybrid workplace where colleagues have the freedom to be themselves and grow their careers.

As the winner of the SME People Management award at the 2025 CIPD People Management Awards, the 8th most Inspiring Workplace in the UK, and a Top 100 globally Inspiring Workplace, we're committed to maintaining our award-winning proposition while helping our colleagues reach their true potential.

Job Purpose & Scope

To work as part of the Mortgage Operations function with responsibility for processing new mortgage applications from receipt through to offer stage, in a compliant manner and in line with the Society's policies/procedures and service level agreements. All activities must be delivered whilst offering exceptional levels of customer service whilst ensuring that the Society's interests are fully protected.
The job holder will challenge processes with a view to improving customer service and business efficiency.

Duties and Key Responsibilities

Main areas of work
  • Input and process all mortgage applications using the various mortgage systems.
  • Liaise with mortgage intermediaries and customers to request all supporting relevant documentation in a timely manner, ensuring requests are complete and accurate (right first time).
  • Ensure the application remains within the criteria of the relevant product conditions, the Responsible Lending policy and systems manual whilst processing.
  • Be vigilant with regard to potential fraud and escalate any concerns to Line Manager or Senior Underwriter.
  • Obtain and accurately review Credit Bureau information and take any necessary actions.
  • Accurately produce Mortgage Offers, applying the appropriate conditions as required.
  • Chase cases within own control in order to meet all service standards.
  • Provide assistance to all Mortgage Operations administrative processes where required.
Communications:
  • Engage effectively with customers and intermediaries, keeping all parties up to date with progress, chasing documentation required to support the application, within required timescales.
  • Request appropriate references, valuation reports etc. ensuring all necessary documentation received meets the Society's lending criteria.
  • Manage telephone calls to and from internal /external customers regarding queries on mortgage applications.
  • Review and manage correspondence and enquiries, responding effectively within Service Level Agreements.
Systems:
  • Assist with the testing of any new software releases on Activate and identify solutions to any system based problems, logging errors with SOPRA where necessary.
  • Maintain the applicable sections of the Systems/Process Manuals.
  • Ensure all relevant systems are updated following each touchpoint.
MI:
  • Assist with the preparation of relevant MI for own area of work as required.
Change:
  • Help embed change including new processes, procedures and systems updates and to provide feedback and suggestions for process improvements.
Risk:
  • Identify and mitigate as appropriate, all business risks in relation to own business area and to ensure that risk events are recorded as required.
To carry out any other duties as may reasonably be required

Person Specification

Qualifications & Knowledge
  • Computer literate with knowledge of Word and/or Excel
  • Knowledge of Initiate / Activate and CSR systems desirable.
  • Knowledge of Lending Policy (training provided).
  • CeMAP is desirable.
  • Knowledge of mortgage regulations applicable to own area of work.
Experience
  • Experience of an administration type role
  • Experience and knowledge of mortgage processing is desirable.
Skills & Abilities
  • Good organisational skills and the ability to prioritise workload.
  • Excellent communication skills (written and verbal) at all levels - is accurate and professional in communications.
  • Ability to work as part of a team and on own initiative to achieve common goals and contributes to good team morale.
  • Excellent interpersonal skills are required to clearly explain and justify the reasoning behind a particular request for information.
  • A consistent friendly approach to customers whilst promoting a professional image of the department and ultimately the Society is essential.
  • Supports own and wider teams to achieve objectives - willing to offer assistance and support to other business area's when required.
  • Working with team to tight time constraints e.g. to meet Service Level Agreements and to offer high levels of customer service.
  • Uses own judgement to solve day to day problems and takes ownership of complaints and issues and aims to resolve.
  • Resilient in changing and demanding circumstances.
  • Identifies process improvements in order to enhance customer service and business efficiencies.
Other Requirements
  • Travel to other business locations when required
  • A Basic DBS check will be undertaken upon an offer of employment.
What benefits are on offer:
  • Competitive salary rates
  • 35 hour working week (full-time)
  • Contributory Stakeholder Pension Scheme
  • Free health screening
  • Minimum of 23 days paid holiday per annum plus bank and public holidays
  • Parental Schemes
  • Sick Pay guaranteed for 6 months for major illnesses
  • Holiday purchase/sale scheme
  • Life assurance of 4 times your annual salary
  • Employee assistance programme
  • Continuous development opportunities
  • We're open to discussing working flexibly
  • Onsite gym available to employees
If the above sounds like something you'd thrive at, we'd love to hear from you

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