Current jobs related to Administrative Assistant - Edinburgh, Edinburgh - Dentons

  • Administrative Assistant

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Clyde & Co Full time £25,000 - £35,000 per year

    Administrative AssistantThe role provides administrative and file management support across the team. Work will come either directly from the Fee Earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating...

  • Administrative Assistant

    5 days ago

    Edinburgh, Edinburgh, United Kingdom HF Full time £25,000 - £45,000 per year

    *About The Role*Legal AdministratorEdinburghHybridPermanent*About HFPeople. Not just lawyers*We're not your typical law firm – we're people with a passion for helping our clients and each other achieve the best possible outcomes. We are leading legal advisers to the insurance and commercial sectors across the UK & Ireland, known for our innovation, client...

  • Administrative Assistant

    3 days ago

    Edinburgh, Edinburgh, United Kingdom Horwich Farrelly Careers Full time £20,000 - £40,000 per year

    Legal Administrator EdinburghHybridPermanentAbout HF People. Not just lawyers We're not your typical law firm – we're people with a passion for helping our clients and each other achieve the best possible outcomes. We are leading legal advisers to the insurance and commercial sectors across the UK & Ireland, known for our innovation, client focus, and...

  • Administrative Assistant

    5 days ago

    Edinburgh, Edinburgh, United Kingdom Horwich Farrelly Full time £30,000 - £60,000 per year

    Legal AdministratorEdinburghHybridPermanentAbout HFPeople. Not just lawyersWe're not your typical law firm – we're people with a passion for helping our clients and each other achieve the best possible outcomes. We are leading legal advisers to the insurance and commercial sectors across the UK & Ireland, known for our innovation, client focus, and...

  • Administrative Assistant

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Clyde & Co Full time £20,000 - £30,000 per year

    The role provides administrative and file management support across the team. Work will come either directly from the Fee Earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and...

  • Administrative Assistant

    5 days ago

    Edinburgh, Edinburgh, United Kingdom Phoenix Group Full time £24,000 - £42,000 per year

    Job Type: PermanentLocation: This role is based in our Edinburgh City Centre office, with an expectation of being onsite 4 to 5 days per week. Flexible working: We offer some hybrid working flexibility. The role suits someone who can adapt to varied start and finish times and different working days in the office. We will discuss what is important to you...

  • 233285 Administrative Assistant

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom NHS Lothian Full time £25,694 - £29,700 per year

    NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.Administrative AssistantAFC Band...

  • Receptionist/Administration Assistant

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Barnardo's Full time £14,000 - £24,000 per year

    Administration Assistant – Join Our TeamWe're looking for an Administration Assistant to play a key role in keeping our service running smoothly. This position is ideal for someone who is organised, calm under pressure, and confident in dealing with a wide range of people, including children, young people, families, and visitors. This is a part-time...

  • Invoice and Administration Assistant

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom The Duke of Edinburgh's Award Full time £20,000 - £35,000 per year

    Award Scheme Ltd is the trading arm of the Duke of Edinburgh's Award and we are responsible for the administration, opening accounts and general admin for all the Licensed Operators and Directly Licensed Centres who run the DofE.This is a part time role, 25 hours per week Mon-Friday 8am-1pm (Flexible on working hours, can be discussed). It is a homebased...

  • Senior Administrative Assistant

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Heriot-Watt University Full time £26,707 - £31,336 per year

    Job Posting Title: Senior Administrative Assistant (Off Campus Students)Grade:   Grade 5 (£26,707 - £31,236)Contract Type:  Full Time (1FTE), Open Ended - Consideration will be given to flexible working requestsOrganisation Name: Registry and Academic Support: Off Campus Students DivisionPurpose of Role The role-holder will spend their time supporting...

Administrative Assistant

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Dentons Full time £25,000 - £35,000 per year

Department: Real Estate
Duration: Permanent – Part-time (3 days or 0.6 FTE)
Location: Edinburgh
Type of role: Office-based
Reports to: Practice Support Workflow Co-ordinator
Reference no: 9172

The Role

To provide support to our Practice Support Executives to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).

Responsibilities

Key Areas of Responsibility:

  • Routine Organisation and Planning
  • BD and Client Relationship Administration
  • Financial Administration
  • Matter Opening Administration
  • General Administration
       

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.
The role offers valuable experience, training and genuine career development prospects.

Organisation and Planning

  • Scheduling routine diary arrangements.
  • Booking meeting rooms and arranging video conference calls.
  • Arrangement of routine travel arrangements.
  • Obtaining and arranging foreign currency.
  • Set up and maintain paper and electronic filing systems.
  • Routine Email filing with supervision from the PSE.
  • Interface with other business services teams and ownership of resolving any routine business operations problems.

  .   

Business Development and Client Relationship Management

  •  Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
  • Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.   

Financial Administration

  • Assisting with billing process (using 3E as required) including completion of narratives.
  • Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
  • Processing expenses/invoices using Emburse.
  • Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).

Matter Opening Administration

  • Supporting completion of NBI forms.
  • Arranging routine conflicts and AML checks.
  • Ensuring all parties lists and contact lists are prepared and kept up to date.

   These key areas may vary according to the practice requirements.  Additional tasks may include: 

General Administration

  • Production of engrossed documents (including getting annexures together) (non-chargeable).
  • Minor copying, scanning, printing tasks.
  • Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
  • Deeds scheduling (non-chargeable). 
  • Archiving/retrieving files.
  • Ordering stationery.
  • Ordering business cards.
        

Personal attributes

  • Ability to follow process workflow maps.
  • Versatile and resourceful work style.
  • Composed and effective in high-stress scenarios.
  • Good organisation, communication and administrative skills.
  • Good eye for detail.
  • Well-developed time management skills.
  • Willingness and motivation to work with and support teams and practice group. 

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email  

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email   Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.