Administrator

At Allied Vehicles we design, develop, and manufacture a wide range of specialist vehicles, including wheelchair accessible vehicles, taxis, and minibuses.

In addition to manufacturing vehicles, we also offer a range of aftersales services (onsite and mobile), including servicing, repairs and maintenance and we are Scotland's largest independent parts distributor.

We are a driven, high performance, family business, that achieves our goals through engaging our people and maximising opportunities.

Our commitment to quality and innovation has made us a trusted name in the industry and we seek enthusiastic and dedicated individuals to join our team.

We are now recruiting for an Administrator to join our Partsdepartment.

You will support administration activities and carry out duties to allow the smooth running of the Parts department.

Hours of work are Monday to Friday, 8am – 4.30pm and the salary is £25,389 per annum + bonus.

This position provides an excellent opportunity to become part of a forward-thinking and dedicated company.

Why Join Us?

We believe in taking care of our people, and that's why we offer a fantastic benefits package designed to support your well-being, career growth, and lifestyle:

• Generous Annual Leave: Enjoy 25 days of holiday, plus 8 bank holidays.
• Financial Security: Access our group life scheme and annual profit share.
• Competitive Growth: Annual salary reviews to ensure you're rewarded for your contributions.
• 24/7 Health Support: GP24 by HealthHero provides virtual GP services and second opinions for you and your family, 24/7/365.
• Benefits package: Enjoy industry-leading perks and discounts at your fingertips plus a holiday purchase scheme and EV leasing through OctopusEV.
• Convenient On-Site Facilities: Free staff parking and an on-site cafeteria for your convenience.
• Sustainable Travel: Save on your commute with our cycle-to-work scheme.
• Continuous Development: Frequent learning opportunities to help you grow professionally.
• Exclusive Discounts: Take advantage of after-sales discounts for yourself, friends, and family.
• Recognition and Rewards: Celebrate your success with our company values and long-service awards program.

The main duties of the role are:

• Create purchase orders and input PSA spoke orders onto Parts Management system
• Notify PSA spokes on parts back order status and regularly maintain and update information
• Notify parts team of any manufacturer back orders
• Create notifications on back order parts on PSA System
• Print off parts return requests and attach to the correct parts delivery route for collection
• Any other parts control areas that you may be responsible for
• Book parts into stock and with correct price and quantity from parts invoices

To be effective in this role, you will have:

• Be proficient in the use of Microsoft Word & Excel packages.
• Work well under pressure within a fast-moving environment.
• Have good organisational and planning skills.
• Have strong communication skills, both verbal and written.

Previous experience working within the parts industry would be advantageous but is not essential.

We are an Equal Opportunities employer and encourage applications from all members of the community. We are committed to the disability confident initiative, and creating an inclusive workplace where all individuals, regardless of disability, have the opportunity to thrive. We encourage applications from candidates with disabilities and will make reasonable adjustments where required to support you through the recruitment process and beyond. We will offer a guaranteed interview to any applicant who considers themselves to be disabled, and who meets the requirements for the post.

We appreciate all applications, but only shortlisted candidates will be contacted for an interview. Thank you for considering Allied Vehicles as your potential employer. We look forward to reviewing your application.

***NO AGENCIES PLEASE***

Job Types: Full-time, Permanent

Pay: £25,389.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• On-site parking
• Profit sharing
• Referral programme
• Store discount

Work Location: In person