Office Admin

We are looking for an outstanding Office Admin to join the BTL family at our Support Office in SELSEY.

As an Office Admin for Finance, EPOS and Invoicing, you will provide all round administrative support to the business and especially focussing on the areas of EPOS, the entering of invoices, reconciliation of records as well as some general Admin.

About Us

• A multi-award-winning lifestyle family business with 19 stores across the South East, specialising in beautiful, inspiring gifts, cards and books for friends, family and your home

• We are loved for our difference

• We know that family matters 

• We understand the importance of work-life balance 

• We celebrate the joy of giving

About You

• Computer literate, confident and able to input data quickly and accurately  

• Organised, precise and committed, with a desire to continuously learn and grow

• Systems experience and proficient in MS Excel, in-house training will be given for our EPOS, Financial and Google Workspace systems as required

• Strong interpersonal communication and presentation skills with a  happy and positive personality 

The Role

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Assist with the smooth operation of our Cloud EPOS System:

• Process receipt of stock orders onto our EPOS system

• Investigate Warehouse and Store Stock Minus Lists and discuss with Management

• Receive in and check Damaged Stock Returns from Stores and Warehouse. Separate into Supplier Returns, Charity and disposal

• Raise Financial Credit Requests with our suppliers for damaged and seasonal return stock as and when required

• Liaise with Suppliers regarding stock return pickups

• Enter daily Store Target figures onto the EPOS system once a month

• Chase up outstanding Store Stock Check reports weekly

• Investigate Store stock level discrepancies and adjust if required

• Investigate delivery discrepancies and adjust stock if required

• Receive, adjust and file Store Stock Check results

• Deal with Supplier substituted stock returns

• Clear seasonal stock from EPOS system to ensure stock valuation accuracy

• Compile monthly stock return reports and provide to Management 

Assist with the smooth operation of our Iplicit Cloud Accounting System:

• Receive in and print off Supplier Stock invoices

• Match stock invoices against purchase orders and delivery receipts

• Scan and enter supplier invoices into our accounting system

• Investigate invoice discrepancies and query with Suppliers

• Exception reporting on store replenishment

• Investigate and correct discrepancies in Store banking reports

• Chase up outstanding Credit request with our Suppliers

• Check and reconcile monthly Store Expenditure Reports & Receipts

• Enter Store Turnover results daily on a central spreadsheet

• Sort manufacturer returns by supplier and raise credit requests

• Reconcile Head Office Petty Cash

• Enter some non-stock invoices onto the accounting system

• Investigate Store Till Discrepancy reports and correct if necessary

General Admin:

• Assist with answering phones

• Assist with opening and distributing of postal mail internally

• Assist with preparation of outgoing postal mail

• Assist with general filing

• Assist with some basic HR related procedures if the HR Administrator is on holiday

• Re-order and distribute Postage stamps for stores (for sale to the public)

• Generate and provide required reports for weekly Management Meetings

The above list is subject to change and further additions may be made from time to time.

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Location, Rewards and Benefits

• Monday to Friday, 9:00am to 5:30pm

• Competitive salary, depending on experience

• Paid holiday entitlement of 5.6 weeks pro rata (incl. Bank Holidays)

• 25% Staff Discount

• Free Parking and a happy and stimulating working environment with plenty of opportunity to add to your skill set

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