Finance Manager

Purpose

Lead the finance function for Athletics NI and Mary Peters Track, ensuring robust

financial management, efficient operations, accurate reporting, and strong

governance across both entities. Provide high-quality financial insight to support

strategic decision-making and ensure full compliance with statutory, funder, charity

and company reporting requirements.

Reporting Line

• Reports directly to the CEO

• Works closely with the Board, its Finance / Treasury Lead, and the Mary

Peters Track Committee

• Acts as principal contact for:

o External auditors

o Sport NI and all funders

o Banks, insurers, software providers, and payroll partners

Key Responsibilities

1.1. Financial Operations

• Lead full finance operations across ANI and MPT, including general ledger,

accounts payable, accounts receivable, payroll, bank accounts, fixed assets,

and restricted funds.

• Maintain accurate and up-to-date ledgers through timely posting,

reconciliations, month-end journals, accruals, and prepayments.

• Perform all key reconciliations monthly: bank, control accounts, payroll,

grants, VAT, deferred income, fixed assets and restricted funds.

• Oversee cash management, liquidity planning and bank administration,

producing cashflow forecasts and dashboards for CEO and Board review.

• Ensure financial documentation is filed, retained, and archived in line with

audit and GDPR requirements.

21.2 Financial Planning & Analysis

• Lead the annual budget-setting process, producing realistic and evidence-

based budgets in consultation with CEO, Board and budget managers.

• Deliver in-year reforecasting, scenario modelling and sensitivity analysis.

• Provide meaningful management information, including:

o performance against budget

o trend analysis

o risk and variance assessments

o cost-to-deliver insights

o recommendations for corrective actions

• Support CEO and senior leadership in strategic planning, business cases,

grant applications and investment decisions.

1.3 Reporting, Governance & Audit

• Produce a comprehensive monthly Board Finance Pack by working day X,

including:

o Income & Expenditure

o Balance Sheet

o Cashflow

o Performance KPIs

o Commentary on risks, variances and actions

• Prepare accurate and timely reports required by:

o Sport NI

o UKA

o Local council partners

o Grant providers and commercial partners

• Lead the year-end close: prepare audit schedules, manage audit queries, and

ensure clear, complete audit files.

• Ensure financial statements comply with:

o Companies Act

o Charities SORP (FRS 102) where applicable

o Relevant accounting standards

• Maintain ANI's and MPT's Companies House filings and support all governance

and compliance reporting required by the Board.

1.4 Controls, Compliance & Risk Management

• Maintain and continuously improve the financial control environment.

• Oversee delegated authority limits, purchasing controls, supplier approval and

contract register.

• Ensure full compliance with:

o Financial policies

o Procurement thresholds

o VAT rules (partial exemption if relevant)

o Payroll and HMRC requirements

o Data protection and retention obligations

• Support the CEO and Board in risk management and mitigation planning.

31.5 Procurement & Value for Money

• Manage the procurement policy and ensure decisions achieve value for

money.

• Support competitive tendering, supplier evaluation, contract tracking and

periodic review.

• Maintain contract records and ensure appropriate due-diligence checks.

1.6 Systems, Processes & Digital Improvement

• Act as system owner for Sage and other finance tools (e.g., Breathe HR,

payroll systems).

• Maintain system integrity, reconciliations and user permissions.

• Lead improvements in automation, reporting and workflow to strengthen

controls and efficiency.

• Develop and maintain finance process documentation (SOPs) and control

checklists.

1.7 Stakeholder & Team Leadership

• Build constructive relationships with CEO, managers, coaches, volunteers,

funders and Board members.

• Present complex financial information in a clear, accessible and non-technical

way.

• Provide training or guidance to staff on budget management, purchasing and

financial control.

• Uphold the values and ethos of ANI and contribute positively to organisational

culture.

Success Measures (KPIs)

• Month-end close completed to timetable with no material outstanding

reconciliations

• Board pack issued on schedule with high-quality analysis and actionable

insights

• Unqualified audit with no repeat recommendations

• Timely and accurate funder/grant reporting, including restricted fund

analysis

• Budget accuracy maintained within agreed tolerances

• Evidenced improvements in systems, processes, and controls

• Stakeholder satisfaction with clarity, responsiveness and professionalism of

financial support.

Job Type: Part-time

Pay: Up to £20,000.00 per year

Benefits:

• Flexitime
• Free parking

Work Location: In person