Exams and Data Entry Officer

RNC is seeking to appoint an Examinations and Data Entry Officer to oversee all aspects of our college's examination processes. This pivotal role involves coordinating exam entries, timetables, access arrangements, and secure handling of assessment materials. You will liaise with internal teams and external awarding bodies to ensure full compliance with JCQ regulations and maintain inspection readiness. The successful candidate will demonstrate exceptional organisational skills, attention to detail, and the ability to manage complex administrative systems. If you are committed to supporting students to achieve their full potential we invite you to apply and contribute to our students' success.

Main duties and responsibilities:

· To ensure students are entered for the correct examinations and qualifications on time

· To liaise regularly with all teaching and learning staff on all matters relating to examinations, including but not limited to the ordering of papers in the format required by students

· To organise the timely recording of access arrangements

· To deal with all aspects relating to electronic sources of information, this includes exam entries on the College MIS system and those systems provided by the Exam Board's

· To set up new users on Exam Board portals as required for their roles

· To manage the administrative arrangements for examinations including booking rooms, invigilators, arrangements for readers and scribes and booking equipment ensuring appropriate conduct and staffing of all examinations.

· To compile the college Exam Timetable based on student entries, highlighting and dealing with the required administration of clashes or overnight arrangements and liaising with the appropriate staff

· To liaise with the volunteer co-ordinator, to provide support and guidance to invigilators, readers and scribes

· To prepare assessment and examination materials in a range of media as required, and to ensure all examination materials are securely stored until they are required.

· To ensure all exam, assessment materials and electronic media are collated and returned to awarding bodies via the correct mechanism and an audit record of all actions is kept

· To record all examination expenditure

· To deal with results and appeals and ensure all certificates are stored and distributed to students securely

· To be RNC's point of contact with examination boards, training providers and the Joint Council for Qualifications (JCQ) and to attend meetings on behalf of the College

· To provide guidance and support to college staff, parents and students in matters relating to JCQ guidance, this may be in the form of the collection of resources, training or information sharing.

· To ensure compliance to all laid down procedures and to ensure RNC is inspection ready at all times and students' examination results are not compromised.

· To implement, develop and maintain RNC policies and procedures within examinations, ensure they are up to date, regularly reviewed, fit for purpose and available to all students and staff.

· To operate as a member of the MIS team with responsibility for the audit, evaluation and analysis of the full range of learner data relating to achievements.

· To liaise with departments across the college in order to maintain accurate and auditable data and to prepare reports as required

· To support MIS with data entry work as required and assist the MIS Manager in any duties required to ensure the smooth running of MIS services

RNC is an equal opportunities employer welcoming applications from all sections of the community. We are committed to safeguarding and all successful applicants will be subject to an enhanced DBS (Disclosure and Barring Service) check.

Eligibility to work in the UK is required.

Job Types: Full-time, Permanent

Pay: £26,070.00 per year

Benefits:

• Cycle to work scheme
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free parking
• On-site gym
• On-site parking

Work Location: In person

Application deadline: 24/11/2025