Reception Administrator

Background

The world around us is experiencing significant change, the greatest in generations.

At Motion Applied, we're accelerating the response to that change. Our vision is that our people and technologies will pioneer a better future. Our mission is to achieve breakthroughs in performance.

We're at the cutting edge of innovation in industries including automotive transportation and motorsport. We create solutions that drive efficiency and cost-effectiveness.

We want to help to reduce the carbon footprint and become more sustainable. Our focus is on electrification and telemetry, control and analytics.

To deliver efficient lightweight electric powertrain and vehicle development; motorsport solutions that make series more sustainable and efficient; reliable connectivity solutions for transportation and insightful analytics and monitoring of transport fleets.

By applying our expertise, we deliver real benefits and pioneer a better future.

Overview

The Reception Administrator plays a vital role within the organisation, acting as the first point of contact for visitors, callers, and staff. This position requires excellent communication skills, a professional demeanour, and the ability to manage a variety of administrative tasks efficiently. The ideal candidate will be organised, personable, and capable of working independently or as part of a team.

Main Responsibilities

• Greet visitors and clients in a courteous and professional manner, ensuring they feel welcome and are directed appropriately.
• Answer incoming telephone calls, respond to enquiries, and route calls to the relevant departments.
• Manage the reception area and meeting rooms maintaining a tidy and organised workspace.
• Handle incoming and outgoing post and deliveries, including signing for packages and notifying recipients.
• Schedule appointments, meetings, and room bookings as required.
• Assist with general administrative tasks
• Maintain and update contact lists, visitor logs, and other records.
• Monitor and order office supplies for the reception area.
• Support other departments with administrative projects as needed.
• Ensure compliance with company policies, procedures, and health and safety requirements.
• Meeting room set-up: including ordering lunches, booking in guests, and keep refreshments topped up

Required Skills & Qualifications

• Proven experience in a reception, administrative role preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Strong organisational skills and attention to detail.
• Ability to multitask and prioritise workload in a busy environment.
• Professional appearance and approach.
• Friendly, approachable, and able to build rapport with a wide range of people.
• Discretion and respect for confidentiality.

Working Conditions

This is an office-based role, requiring regular working hours with occasional flexibility as needed. The Reception Administrator is expected to maintain a positive and welcoming environment and uphold the values of the organisation.

Opportunities for Development

The role offers opportunities to gain experience across various administrative functions and can serve as a foundation for progression within an office management or an administration role.

What we can offer you

In return for everything you bring to the table, we can ensure an exciting, challenging role in a dynamic business surrounded by some of the best people in their respective fields.

At Motion Applied we firmly believe it's the relationships and friendships we create while working that make us special. We're also aware that the world is changing and we are part of that change. We all want and need different things from our work and home lives, so, if you have commitments outside of work, we're open to talking through flexible working options that work for you and us.

• Annual leave (25 days + bank holidays, pro-rated for part time colleagues).
• Enhanced Company Maternity, Paternity and Adoption leave and pay.
• Flexible working policies, including Hybrid Working.
• Life assurance to the value of 4 times base salary
• Opportunity to join the Motion Applied Pension Plan
• Company funded individual private healthcare with the opportunity to extend to partner or spouse and/or dependents at a discounted rate.
• Electric car scheme – opportunity to drive a brand-new car in a more affordable way through this salary sacrifice scheme. Employees are eligible to join the scheme after successful competition of their probationary period.

Who we are

Motion Applied are a medium-sized tech firm spun out of McLaren Group. We're looking for people who will thrive in a non-hierarchical, growth-orientated company, self-starters who are flexible and somewhat entrepreneurial in their approach.

Motion Applied are committed to Diversity, Equality and Inclusion (DEI) and promote DEI in all we do. Motion Applied are also members of the UK Government Disability Confident Scheme.