Lead City Coordinator

5 days ago

London, Greater London, United Kingdom FeverUp Full time £30,000 - £50,000 per year
What is Candlelight? 
  • Candlelight concerts are a unique musical and sensory experience created by the beautiful ambience of candlelight.
  • Our concerts highlight talent from upcoming artists to professional musicians and allow you to enjoy some of the most famous works of classical music in a completely new way and in various, spectacular locations.
  • Candlelight is now expanding beyond classical music into other genres that fit well within the experience such as jazz, soul, flamenco, opera, and more

Please note: Due to the nature of this role, candidates will need to travel often to manage the events and ideally be local to the area.

Responsibilities will include:

Pre/Post Production 

  • Coordinating the operations and logistics of each event in your City including transportation of equipment to and from the venue
  • Liaising with artists and suppliers, negotiating the best rate for multiple bookings
  • Creating schedules and advancing key documents to all suppliers and venues staff
  • Booking and training staff for all events through our agency staffing partner
  • Attending weekly project updates with the Project Manager and Associate Producer to review, action and implement important production details, event reviews and policy procedures
  • Overseeing inventory for storage solutions
  • Ensuring Event and Incident Report forms are filled in (or ensuring the onsite EM has done so)
  • Research and attending site visits for potential venues to expand in your city
  • Occasionally assist with evaluating and executing walk-throughs of potential venues (additional hours given)

Onsite

  • Managing scheduled event timings as the main POC onsite
  • Implementing new or amended production details, company policies and procedures
  • Dealing with customer queries and complaints
  • Filling in Event / Incident Report forms
  • Encouraging high performance and implementing improvements with in your team
  • Providing photographs and feedback after each event to your Project Manager
  • Representing both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

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