Academy Operations Coordinator

Job Title:  Academy Operations Coordinator (U15-B Team)

Department:  Academy Operations

Reporting:  Academy Operations Manager

Location:  Training Ground – Jersey Road

Salary:  Competitive

Brentford FC is a bit different from other Premier League football clubs. We put our fans first, we are a true community club and while we are financially sustainable, we are not afraid to take calculated risks. We take huge pride in our environment and culture within the Club which focuses on development, inclusion and not being afraid to think differently.

Being progressive, humble and respectful while sticking together as one team across the Club guides how we work and the decisions we make each day.

We also firmly believe that a diverse workforce is a better workforce which will help us develop ideas, solve problems and ultimately grow Brentford FC.

We play in a new stadium, 15 minutes from Heathrow in vibrant west London.

We will never forget where we have come from, but we are excited about the future that lies ahead.

Inclusion Statement

Brentford FC is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups – such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities. Should you require any workplace accommodations (also known as 'reasonable adjustments'), you will have the opportunity to let us know at appropriate points in the hiring process.

Safeguarding Statement

Brentford FC is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone's responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club's commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. We remind those barred from regulated activity that it is an offence to apply for such positions.

Please note that where appropriate for the role, you may be required to complete additional background checks such as Disclosure and Barring Service (DBS) check and this will include any time living or working outside of the UK in the last 10 years. You can find out more about this

Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.

If the role you are applying for involves regulated activity and you have been shortlisted for a first stage interview, you will be asked to fill out a Declaration of Offences Form.

The Role of Academy Operations Coordinator (U15-B Team)

Main Accountabilities

Scheduling, Administration & Communication

• Create and process Purchase Orders and invoices for all travel and logistics suppliers, and track Academy Operations spending on trips, tours and matchdays
• Produce, monitor & update weekly, monthly & yearly schedules of the Academy programme
• Chair & support meetings with key stakeholders from respective interdisciplinary teams (Coaching, Recruitment, Performance, Sports Science, Medical, Education, Safeguarding & Welfare) to coordinate programme requirements with the schedule
• Ensure that schedules are communicated with staff, parents and players effectively, via the appropriate channels
• Monitor and support the updating of the Football Intelligence Platform (FIP), PMA, and any other records required for compliance with Premier League, UEFA or other regulations
• Contribute to the authoring, implementation and review of Academy policies

Matchday Operations

• Collate matchday information for players, parents and staff and ensure effective communication via the relevant channels
• Oversee all match preparations, including but not limited to match officials and their expenses, scouts, facilities, hospitality, transport, accommodation, food and accreditation
• Prepare & distribute a welcome pack for opposition teams that contains relevant match day information to be shared in advance
• Attend Academy home games, meet the opposition upon arrival and provide them with relevant match day information
• Conduct reviews of matchdays, collecting feedback from key stakeholders, maintain records, produce recommendations and implement improved processes

Trips & Tours

• Plan Academy teams' travel schedules in line with high performance, welfare and safeguarding requirements
• Coordinate logistics planning for Academy off-site training camps and tours, including security, safeguarding, health & safety and contingency plans
• Ensure all trips are conducted in line with Premier League regulations and the club's Safe Event Management Policy
• Research and book travel, hotels and other venues, suppliers or activities as required, carrying out site visits for training camp and tour locations where appropriate
• Ensure effective communication of all travel and logistics timings and arrangements with staff, players, suppliers and opposition
• Prepare information packs for players, staff and parents that contain relevant tours/tournaments/camps information to be shared in advance
• Travel with the squad for matches abroad, tours, tournaments and training camps and act as team coordinator
• Conduct reviews of all trips and tours, collecting feedback from key stakeholders, maintain records, and produce tour reports with recommendations

General Club Accountabilities

• To ensure that any concerns you observe, or are raised with you in your role, are shared with the Safeguarding Team through appropriate channels.
• To ensure compliance with all relevant Club policies, including health and safety policies and with specific reference to the data regulations.
• To ensure compliance with all relevant legal, regulatory, ethical, and social requirements.
• To ensure compliance with the Club's Safeguarding Policy and processes.
• To ensure compliance with the Club's Code of Conduct.
• To promote equity, diversity and inclusion at the Club, in line with our EDI strategy
• To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC
• To keep confidential any information gained regarding the Club and its personnel.
• To maintain a flexible approach to work at all times.
• Any other relevant tasks and duties as directed by your line manager

Key Internal Relationships

• Academy Players & Parents
• All Academy Departments
• Training Ground Operations Department

Person Specification - Essential Personal Characteristics

• Excellent age-appropriate communication and interpersonal skills, with the ability to tailor the style to different situations
• Strong organisational skills and attention to detail
• Calm under pressure and adaptable to changing situations,
• Professional mindset and sound judgement, to be able to liaise with a range of people from professional footballers to young children and their parents, often dealing with confidential information
• Driven and motivated to set high standards and achieve company objectives
• Able to both take their own initiative and work as part of a team
• A flexible attitude to work, and a willingness to work evenings and weekends

Person Specification - Desirable Characteristics

• Full UK Driving Licence

Closing date for applications: Monday 3 November 2025