Talent Acquisition

Summary:

In a world of immense uncertainty, digiLab is a pioneering AI company that empowers governments and organisations in safety-critical or highly regulated industries to solve critical, complex, and high-stakes challenges using machine learning and uncertainty quantification.

From forging a path to clean energy to life-saving medical diagnostics and beyond, making critical decisions with unwavering confidence is difficult, especially when data is complex, sparse, or incomplete. This is where digiLab's expertise shines through.

Our trustworthy and explainable AI platform, The Uncertainty Engine, supported by our team of machine learning specialists and data scientists, enables decision-makers to accelerate innovation, reduce the risk of failure, turn insight into action, and deliver greater value through more informed and confident decisions.

This full-time position (Monday to Thursday), supports digiLab's recruitment, HR, and office operations, helping to create a smooth, welcoming, and people-focused environment. Working closely with the Talent Acquisition Specialist and HR Manager, you'll coordinate hiring processes, support onboarding and people operations, manage office logistics, assist with executive scheduling and travel, and contribute to culture and engagement initiatives. As a key representative of digiLab, you'll ensure efficient operations, an excellent candidate experience, and a positive workplace that reflects our innovative, collaborative values.

The role:

As a TA & HR Assistant at digiLab, you will be responsible for:

• Assisting the Talent Acquisition Specialist in all stages of the hiring process - coordinating internal teams and requirements, to ensure the candidate is the correct fit for the business overall (including aligning to digiLab culture and values)
• Reviewing CVs and applications, and supporting candidate screening.
• Conducting initial HR/screening interviews and maintaining detailed interview notes.
• Scheduling interviews and meetings across teams.
• Helping to create and post job adverts, updating existing listings and LinkedIn posts.
• Ensuring compliance with the recruitment process, including timely collection of interview notes and scoring from interviewers.
• Conducting direct searches for candidates via LinkedIn and other channels.
• Coordinating interview logistics and communications to ensure a smooth candidate experience.
• Acting as a professional and friendly representative of digiLab to all applicants.

• Assisting the HR Manager with onboarding new starters, including, setting up workspaces,, slack, clockify and coordinating induction assignments.
• Handling all sensitive information with the highest level of discretion and confidentiality
• Manage staff benefits providers.
• Maintaining and updating asset inventories for office tech.
• Ordering supplies and equipment as needed (e.g. Amazon, IT hardware, office furniture).
• Monitoring the main digiLab inbox, redirecting or responding to messages as appropriate.
• Supporting HR administrative tasks, including record-keeping and compliance.
• Assisting with maintaining fire safety and first aid records, including fire risk assessments, fire registers, and PAT testing schedules.
• Helping to keep the office organised, clean, and well-stocked.
• Assisting other teams with administrative tasks as required, providing flexible support across the organisation.
• Assisting the Leadership and wider team with event planning and travel logistics.
• Coordinating internal and external meetings, including agendas, logistics, and follow-ups.
• Maintaining confidentiality when handling sensitive company or personal information.

• Acting as a friendly and professional representative of digiLab in all interactions — with candidates, partners, and visitors.
• Supporting internal engagement and culture initiatives.
• Contributing to a positive, inclusive, and well-functioning workplace environment.
• Assisting in general HR or recruitment projects as required by the Talent Acquisition Specialist or HR Manager

Duties may evolve, and you may be asked to take on other reasonable responsibilities within your competence to support our growth.

Required Skills & Experience:

• Strong organisational and administrative skills, with excellent attention to detail.
• Degree-level education
• Excellent written and verbal communication skills.
• Friendly, professional, and approachable manner.
• Ability to multitask and manage competing priorities efficiently.
• Proficiency with Microsoft Office or Google Workspace tools.
• Experience with ATS systems or HR software (advantageous but not essential).
• Confidence in speaking with candidates and conducting initial HR interviews.
• Enthusiasm for recruitment, HR, and people-focused work.
• A proactive, can-do attitude and willingness to take ownership of tasks.
• Discretion and professionalism when handling confidential information.

In addition, some 'nice to haves' are:

• Previous experience in HR, recruitment, or office coordination.
• Understanding of basic HR processes (onboarding, benefits, compliance).
• Experience supporting hiring or people teams in a growing organisation.

Location:

This role is based on-site at digiLab's offices on the Quay, Exeter.

Our Culture and Values

At digiLab, we prioritise work-life balance with a 4-day workweek (Monday to Thursday), offering a full-time salary and three-day weekends every week Our team is built on strong connections, with regular socials like game nights, bouldering, and paddleboarding.

We foster a culture of innovation, trust, and collaboration. Our values include:

• Creativity & Agility: Encouraging innovation and flexibility in goal achievement.
• Trust & Responsibility: Supporting each other in taking calculated risks for bold innovation.
• Open & Honest Collaboration: Ensuring transparent communication and alignment.
• High-Performance Standards: Continuously challenging ourselves to excel in delivery.
• Value-Driven Work: Regularly assessing our contributions toward company goals.

Benefits:

We value enthusiasm and loyalty, and we're committed to offering a great work-life balance. Along with the exciting challenges this role provides, we offer a range of benefits including:

• 4-day working week
• BUPA private health care (via salary sacrifice)
• Company Cashplan
• Cycle to work scheme
• Referral Program
• Employee assistance program
• Company Events
• Discretionary EMI scheme (eligible to be considered after one year with the company; participation is not guaranteed and is entirely at the company's discretion.)

Please note that due to the time of year, there may be a delay in feedback until January.