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Admin Support/Team Secretary

2 weeks ago

Rugby CV AW, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time £20,000 - £30,000 per year

Are you a compassionate team player with a passion for supporting clinical teams and delivering exceptional service?

We are looking for a highly organised Admin Support/Team Secretary to join our Children & Young Peoples Mental Health Team (previously known as CAMHS) to provide vital administrative support to our clinical teams.

The role is based at Hunter House, part of The Railings in Rugby with occasional cross cover to support staff in other locations (inc Stratford, Rugby and Coventry). The ability to travel independently between the sites is a requirement of the role & travel between sites during the working day will be reimbursed via e-expenses.

We are a team committed to excellence, respect, and integrity. As a key member of a wider administrative team w orking collaboratively you will help ensure smooth day-to-day working , offering support to both clinical and administrative colleagues, upholding confidentiality in the consistent delivery of high-quality patient care.

Work effectively as a team member

Supervise the day to day workload of the Band 2 Admin Support/Reception Staff

Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources

Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail

Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff

Maintain spread sheets and databases including the production of regular information reports

Be responsible for organising team meetings/events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate.

Procurement - order stationery, clinical supplies and equipment stock

Use own initiative to meet tight deadlines

Provide flexible administrative and clerical cover as required inc reception. This might also occasionally involve working at another base during cross cover arrangements.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

Generous annual leave entitlement which increases during your time with us

Excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more

Salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more

Discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes

Wellbeing support, including an in-house counselling service, external helpline and more

Staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

The successful candidate must be able to build effective working relationships, with a professional, confident and mature attitude. We are seeking a team player, who is resilient, approachable and accessible, with a 'can do' flexible approach to work and positive approach to change to support service developments.

The successful candidate will be required to have good standard of English in order to format letters/documents, be experienced in minute/note taking with accurate data inputting skills. You will be expected to manage and prioritise your own workload.

Applicants will need to be computer literate with an excellent working knowledge of Microsoft packages.

This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.

  • Work effectively as a team member
  • Supervise the day to day workload of the Band 2 Admin Support/Reception staff
  • Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources
  • Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail
  • Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff
  • Maintain spread sheets and databases including the production of regular information reports
  • Be responsible for organising team meetings/events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate.
  • Procurement - order stationery, clinical supplies and equipment stock
  • Use own initiative to meet tight deadlines
  • Provide flexible administrative and clerical cover as required inc reception. This might also occasionally involve working at another base during cross cover arrangements.