Part-Time Administration Assistant

Ready to bring your organisational superpowers to a team that truly makes a difference?

Castle Craig, a leading private rehabilitation hospital nestled in the beautiful countryside of West Linton, is looking for a Part-Time Administration Assistant to join our Facilities & Services department. If you love keeping things running smoothly, enjoy variety in your day, and want to work in a supportive environment where no two days are the same, this could be the perfect role for you

Company Overview

Castle Craig is a world-renowned residential rehab clinic dedicated to treating individuals suffering from alcohol and drug addictions, along with complex conditions such as gambling, gaming addiction, depression, anxiety, trauma, relationship issues, and eating disorders. We are committed to delivering compassionate care and achieving the best outcomes for our patients in a respectful and friendly environment.

Summary

We are seeking a dedicated Part-Time Administrative Assistant to join our Facilities & Services team. This role is vital in supporting our daily operations and ensuring smooth administrative processes within our healthcare facility. As part of our mission to provide exceptional care, your organisational skills will help us maintain an efficient and welcoming environment for both staff and patients.

Remuneration: £27,000 per annum prorate for hours a week

KEY RESPONSIBILITIES

Maintenance Department (Primary Focus):

· Assist in obtaining quotes from suppliers and contractors.

· Raise and manage purchase orders and track expenditure.

· Maintain accurate records of maintenance requests, schedules, and completed works.

· Support compliance documentation and ensure records are up to date (e.g., health & safety, equipment servicing).

· Liaise with external contractors and internal staff to coordinate maintenance activities.

· Assist in developing and maintaining a maintenance management system to log jobs, work orders, track costs, record asset registers, maintenance plans, etc.

General Estates & Services Support:

· Provide administrative support to Grounds, Catering, and Housekeeping teams as required.

· Assist with stock control and ordering of supplies.

· Help coordinate rotas, schedules, and meetings across departments.

· Maintain filing systems (digital and physical) and ensure documentation is accessible and secure.

Support to Head of Development, Estates & Services:

· Manage diary appointments, meeting arrangements, and follow-ups.

· Prepare reports, presentations, and correspondence as required.

· Act as a point of contact for internal and external queries related to Estates & Services.

PERSON SPECIFICATION

Essential:

· Proven experience in an administrative role, ideally within facilities, estates, or service departments.

· Strong organisational and time management skills.

· Excellent communication skills, both written and verbal.

· Proficiency in Microsoft Office (Word, Excel, Outlook).

· Ability to work independently and manage multiple tasks.

· Discretion and professionalism when handling sensitive information.

Desirable:

· Experience in procurement or facilities management.

· Familiarity with health & safety or compliance documentation.

· Knowledge of working within a healthcare or rehabilitation setting.

Working Environment

This role is based within a busy rehabilitation clinic environment, requiring a proactive and flexible approach. You will be working closely with a range of operational teams and supporting a senior manager with a demanding schedule.

Job Types: Part-time, Permanent

Pay: £27,000.00 per year

Expected hours: 16 – 24 per week

Benefits:

• Company pension
• Discounted or free food
• On-site gym
• On-site parking
• Sick pay

Application question(s):

• Castle Craig is in a rural location near West Linton with limited public transport. Do you have access to your own vehicle or reliable private transport to commute to work?
• This role may require the hours to be split across a four or five day week, Monday to Friday. Are you available to work these hours?
• Are you authorised to work in the United Kingdom and will you now or in the future require sponsorship for employment visa status? Please note that we are not able to offer a sponsorship for this role.

Work Location: In person