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Bidding Manager

2 weeks ago

London, Greater London, United Kingdom Macro Full time £40,000 - £70,000 per year

Location
London

Working Location Category
Hybrid

About Us
Macro is a recognised global specialist in facilities management, providing cutting-edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.

We are driven by a commitment to excellence in everything we do. Our values—Drive for Better, Delight Customers, Do What's Right, and Develop People—shape our culture and guide our decision-making. Our strategic priorities focus on Everyday Excellence, Outstanding Experience, and Everlasting Impact.

Join our team to contribute to an organisation that prioritises innovation and technology. Experience the perfect blend of opportunity and community, where you will benefit from a supportive and people-focused culture.

About The Role
he Bidding Manager will support Macro's solutions and bid team in achieving significant growth targets. They will manage global bids, including PQQs, RFIs, and RFPs, overseeing the bid lifecycle from project management to submission.

Responsibilities will include writing compelling content aligned with Macro's brand, values, and processes, and supporting mobilisation after contract award using defined bid management procedures.

This role translates win strategies and client objectives into smart, customer-focused documents and presentations, escalating risks as needed. It is a hybrid position involving up to two days per week in Macro's London office, occasional customer site visits, and potential international travel, accommodating global time zones.

Main Job Responsibilities

  • Manage and produce tender submissions for Macro opportunities, including PQQs, RFIs, and RFPs.
  • Oversee proposal development in collaboration with the solutions manager who owns the opportunity. For smaller bids, the Bidding Manager may manage the entire process.
  • Develop win strategies, bid plans, and resource schedules with solutions leads, SMEs, and operational teams.
  • Coordinate input from subject matter experts, commercial, legal, operational, and senior leadership to ensure alignment and quality.
  • Ensure bids comply with governance processes and client requirements, including risk assessments and commercial reviews.
  • Initiate proposals with a bid plan developed alongside the Opportunity Solutions Lead.
  • Track and report bid progress against milestones.
  • Analyse tender documents to identify client drivers and objectives.
  • Provide templates to support win strategies.
  • Manage resources, including desktop publishing, to support bid production.
  • Coach contributors and conduct content quality reviews.
  • Submit bids and manage the process effectively.
  • Develop storyboards to clarify questions, scoring mechanisms, and strategy.
  • Write standard content, CVs, and project profiles, filling gaps by gathering information from the business.
  • Edit responses to ensure persuasive, benefit-driven copy.
  • Capture new content in the Bid Content Library and implement continuous improvement.
  • Share lessons learned and best practices.
  • Create bid documents, such as case studies and CVs, aligned with the brand asset library.

About You
The ideal candidate will have:

  • A very high standard of written and spoken English, with strong skills in editing copy for correct grammar, spelling, and punctuation, and the ability to craft compelling responses.
  • Excellent communication and motivational skills.
  • A clear understanding of strategic proposal management processes, including qualification, pre-proposal planning, strategy development, and storyboarding.
  • Strong strategic proposal writing skills.
  • The ability to work effectively on multiple concurrent projects.
  • Strong teamwork skills, able to work independently and collaboratively as required.
  • Creativity and design flair.
  • Strong comprehension and interpretation skills.
  • A flexible attitude toward work, with enthusiasm for operating in an intensive, deadline-driven, and high-profile role.
  • Adaptability to changing priorities and the ability to manage multiple tasks simultaneously within compressed timeframes.
  • Strong organisational and project management skills.
  • Confidence in communicating at all levels.
  • Exceptional attention to detail and a commitment to error-free delivery.
  • Ability to establish and maintain cooperative working relationships with the team members, colleagues, and stakeholders in a professional and consistent manner.
  • A consistently professional appearance, attitude, and approach.
  • Experience translating business and brand strategy into content and communications.
  • A willingness to develop proficiency in Macro's AI bidding tool to enhance the quality and consistency of bid content.
  • Ability to use AI insights to identify opportunities for improvement and innovation in bid responses.

Qualifications Required

  • Degree or equivalent qualification in relevant subject.
  • Computer literacy including Microsoft Office programs (essential).
  • Experience with Adobe Creative Suite (In Design) to at least an intermediate level (desirable).
  • Experience specifically focused on bidding.

Desirable Qualifications

  • A strong understanding of the Facilities Management (FM) industry.
  • Knowledge of FM, engineering, or built environment.
  • Experience in Facilities Management bidding.
  • Experience in the International FM market.
  • Working knowledge of Bidding AI tools.

Diversity Statement
We want to create a workplace where everyone feels safe to bring their whole selves to work. We recognise that every individual has different needs. This is Me is Macro's EDI campaign, a commitment to understanding and supporting those needs, both professionally and personally.
Our aim is to help identify and acknowledge individual needs that may impact work-life experience. It's about being proactive, learning from one another, and creating a supportive space that encourages growth and productivity.
Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact - to speak to a member of our team.