Patient Booking Assistant

18 hours ago

London, Greater London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

We are looking for two flexible, enthusiastic candidates to join our Admin and Clerical, Reception & Patient Booking team. Based in the Neuroradiology department, located at the National Hospital for Neurology and Neurosurgery (part of the UCLH NHS Foundation Trust), the department is a specialist centre providing x-ray, ultrasound, CT, MRI, and interventional radiology services to both local and national patients. The ideal candidates will be approachable, organised, and willing to provide a high standard of service all patients and service users. The department operates across 7 days of the week (08:00 to 20.00 weekdays & 09:00 to 17:00 weekends) The successful candidates will be required to work across our full operational hours which includes evenings and weekends. (according to the staffing rota) Both positions are a 12 month fixed term contact

This role involves meeting and greeting patients at reception upon arrival to the department, data entry into the Trust's EHRS system, booking and rescheduling radiology appointments, communicating with patients by phone and email, responding to queries through a dedicated department mailbox, managing waiting lists and appointment work-queues, using the Trust's computerised systems, liaising with clinical staff, patients and all other internal and external stakeholders.

Ideal candidates for this position will possess a blend of strong administrative and interpersonal skills. Key qualities include:

Essential Qualities And Skills

  • Exceptional Communication Skills: The ability to communicate clearly, compassionately, and effectively, both verbally and in writing, is vital for interacting with diverse stakeholders, including anxious patients, clinical staff, and external parties.
  • Empathy and Patience: Candidates must be understanding, sensitive, and able to respond to patients' needs with empathy, especially during stressful or difficult situations.
  • Strong Organisational and Time Management Skills: The role is fast-paced and requires the ability to multitask, prioritise a varied workload, and manage appointments and records efficiently to ensure smooth operations.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

  • University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
  • National Hospital for Neurology and Neurosurgery
  • Royal National ENT and Eastman Dental Hospitals
  • University College Hospital Grafton Way Building
  • Royal London Hospital for Integrated Medicine
  • University College Hospital Macmillan Cancer Centre
  • The Hospital for Tropical Diseases
  • University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

For further details / informal visits contact: Name: Aby Mathew Job title: Neuroradiology: Assistant General Manager Email address:

For Any Further Details Please Contact
Fabiana Sofia
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