Executive Operations and Finance Manager

4 days ago

Ascot SL ED, United Kingdom IO-CO IP Limited Full time

About IO-CO

IO-CO is an applied research, product development, and venture creation studio where behavioural neuroscience shapes breakthrough technologies.

We build science-led ventures that align with how people think, feel, and function — translating human insight into protected IP, and IP into scalable, investable products.

Our work spans the intersection of neuroscience, design, and technology, creating ventures that drive meaningful impact across health, wellbeing, and human performance.

Position Overview

IO-CO is seeking a motivated, energetic, and highly organised Executive Operations & Finance Manager to join on a full-time basis.

Based at our Ascot offices, with some flexibility for remote work, this role provides vital operational and administrative support across IO-CO and its spin-out businesses based in the UK and Jersey. You'll work closely with the founders to manage a variety of corporate, accounting, and operational tasks, ensuring the smooth day-to-day running of the businesses.

We're looking for someone who is detail-oriented, computer-literate, and comfortable using Adobe Acrobat and Microsoft Office applications. A friendly, confident, and positive attitude, together with a willingness to learn, is essential.

Candidates should have 3 – 5 years' experience in an Executive Assistant, Office Manager, or accounting / finance support role.

Key Responsibilities

  • Support corporate filings and coordinate the collection and submission of compliance documentation from shareholders, investors, and company directors.
  • Liaise with accountants regarding new share issues, Companies House filings, and other statutory requirements.
  • Oversee banking administration, including monitoring balances, initiating payments, and maintaining accurate records.
  • Manage payroll processing, employee expenses, and timesheet collation for invoicing and reporting.
  • Coordinate project purchasing and supplier management, including account creation, purchase order generation, invoice processing, and payments.
  • Handle general office administration, such as rent, utilities, software subscriptions, and renewals.
  • Ensure consistent and accurate bookkeeping and reconciliations across IO-CO and spin-out ventures using Free Agent and Xero accounting software (prior experience with either would be beneficial but not required).
  • Work with accountants to compile financial data and documentation for quarterly VAT returns and year-end accounts.
  • Support executive scheduling, meeting preparation, and internal communications where required.
  • Assist with office organisation, and day-to-day operational coordination across the Ascot office and Jersey locations.

About You

  • 3 – 5 years of experience in an Executive Assistant, Office Manager, or accounting / finance support role, ideally within a small business or multi-entity environment.
  • Strong organisational and time-management skills.
  • Excellent written and verbal communication.
  • High level of proficiency with Office 365, and familiarity with Adobe Creative Cloud is a plus.
  • Comfortable managing multiple priorities and maintaining accuracy under pressure.
  • A proactive problem-solver who enjoys learning and growing in a dynamic, entrepreneurial environment.
  • Excited to work in a small, agile, and creative team across a range of emerging technology projects and ventures, focused on making tangible improvements to people's long-term health and well-being.

Job Type: Full-time

Pay: £40,000.00-£60,000.00 per year

Work Location: In person

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