HR Assistant

2 days ago

Devon, Pennsylvania, United Kingdom Mullen Coughlin Full time

Mullen Coughlin is a highly successful, fast growing multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to the rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including accrued time off, paid maternity and paternity leave, and a generous 401(k) program. At its headquarters office, located at 426 West Lancaster Ave, Devon, PA, Mullen Coughlin's home office is over fifty-six thousand square feet, boasting the latest in technology and security, accommodating the projected continued growth of the firm, and providing all Mullen Coughlin employees access to amenities and resources to further their professional career, as well as their health and well-being.  

The HR Assistant is a full-time, non-exempt position eligible for overtime and benefits with a schedule of M-F (standard working hours). Initial training will be on-site with the potential to work from home up to 2 days per week once onboarded. The ideal candidate will be a positive team-player who is highly organized and able to demonstrates strong professional judgement. 

Summary of Essential Responsibilities: 
  • Assist with the Firm's US & UK recruiting efforts by helping with sourcing and screening candidates, coordinating interviews, and guiding candidates efficiently through the hiring process.  
  • Help coordinate onboarding including internal system set up, preparing training schedules, organizing travel arrangements, scheduling onboarding trainings, and conducting tours.  
  • Respond to employee inquiries submitted through the HR ticketing system. Take a service-based approach, escalating as necessary.  
  • Maintain accurate employee data in the Firm's HRIS (Paycor) with new hires, employee updates, etc.  
  • Process employee status changes in appropriate systems, ie. on/offboardings, title, department, manager updates, etc. 
  • Provide support with payroll tasks for both the US and UK, including sending timecard reminders, downloading reports, and preparing letters and documents, etc.  
  • Assist with wellness and employee engagement initiatives by compiling research, helping coordinate events, and circulating communications.  
  • Support accurate data entry for benefits.   
  • Maintain professional relationships with internal and external stakeholders. 
  • Construct and/or maintain various reports/records related to HR programs and processes. 
  • Other tasks and projects as reasonably assigned. 


Desired Skills & Qualifications: 
  • Bachelor's degree in HR or related field, preferred.  
  • 1-3 years general HR experience.  Law firm or professional services experience preferred but not required.  
  • Comfortable with technology and adaptable to learning new systems, proficiency in MS Suite. 
  • Experience working in HRIS and applicant tracking systems; experience with Paycor a plus but not required.  
  • Must be able to exercise high levels of professionalism, discretion, and confidentiality. 
  • Able to adapt to change and work in a fast-paced, response-driven environment. 
  • Strong organizational skills, attention to detail, and ability to prioritize tasks efficiently.   
  • Familiarity with group health and workplace insurance plans. 
  • Must be willing to accept and adapt to feedback provided by Firm management. 


Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity. 

Mullen Coughlin is not accepting resumes from search firms for this position. 

Relocation assistance is not available for this position. 

Applicant must be currently authorized to work in the United States of America. 

  • HR and Personnel Assistant

    2 weeks ago

    Devon, United Kingdom Devon County Council Full time

    We are seeking to appoint a skilled, organised and professional HR and Personnel Assistant to join the strong and supportive staff team at Seaton Primary School. This role offers an excellent opportunity for someone with experience in HR or personnel administration to make a significant contribution to the smooth, effective running of our school.The HR and...

  • HR Consultant

    2 weeks ago

    Devon, United Kingdom Eden Brown Synergy Full time

    **HR Consultant** I am working with a Public Sector Organisation based in Plymouth who are looking for a for 12 Months Initially. The role is full time, to start ASAP and paying up to £23 Umbrella per hour. The role is in scope of IR35. **Job Purpose** To work in partnership with the Head of HR Consultancy in providing a fully comprehensive and high...

  • HR Advisor

    5 days ago

    East Devon, United Kingdom Simply Recruiting Ltd Full time

    Simple Recruitment are looking for a HR Advisor for a temporary opportunity with our client in Honiton. Hours Monday to Friday9.00am to 5.00pmWith opportunity to become hybrid once confident with processes Weekly PayHoliday Accrual The Job Provide recruitment support to managers for example assisting with the development of job descriptions and adverts,...

  • Helpline Assistant

    1 day ago

    Devon, United Kingdom Devon County Council Full time

    1 x Permanent (Full Time 37 hours per week)1 x Fixed Term 9 Months - Maternity Cover (Full Time 37 hours per week)HR Helpline Assistant – Join Our People & Culture TeamAre you passionate about delivering exceptional service and supporting people? We’re looking for an enthusiastic HR Helpline Assistant to join our HR Support Services Team, providing...

  • HR Assistant

    2 weeks ago

    Devon, United Kingdom Devon County Council Full time

    Location: Exeter (Devon)Are you looking for a role where your work really does make a difference to the lives of children in Devon?If you are a proactive and organised team player with excellent communication skills, detail-orientated and have a desire to contribute to delivering an efficient and valued HR service, we’d love you to join our...

  • HR and Personnel Assistant

    7 days ago

    Devon and Torbay, United Kingdom Devon County Council Full time

    We are seeking to appoint a skilled, organised and professional HR and Personnel Assistant to join the strong and supportive staff team at Seaton Primary School. This role offers an excellent opportunity for someone with experience in HR or personnel administration to make a significant contribution to the smooth, effective running of our school. The HR and...

  • School HR

    7 days ago

    Devon and Torbay, United Kingdom Devon County Council Full time

    A local educational institution in Devon is looking for a skilled HR and Personnel Assistant to contribute to the effective running of the school. The role involves managing recruitment processes, maintaining personnel records, and providing support across various HR functions. Ideal candidates should have experience in HR administration, excellent...

  • Tax Manager/Tax Assistant Manager

    4 weeks ago

    Exeter, Devon, United Kingdom HR GO Recruitment Full time

    Tax Manager / Assistant Tax Manager Location: Exeter area Ready to take the next step in your tax career? We're on the lookout for a driven Tax Manager (or an ambitious Assistant Tax Manager looking to step up) to join our growing Exeter-based team. This is a brilliant opportunity to broaden your experience, including exposure to non-residents,...

  • Executive Operations Assistant

    1 day ago

    Devon, United Kingdom Cathedral Appointments Ltd Full time

    **£35 - £40k | Hybrid - office located in South Devon | Supporting SLT and CEO** Do you pride yourself on being exceptionally organised and efficient, quick thinking and dynamic? Are you a self-starter, able to work on your own initiative and be guided by your intuition and self-motivation to succeed? We are working in partnership witha unique...

  • Administrative Assistant

    3 days ago

    Devon, United Kingdom Devon County Council Full time

    Location: Phoenix Bay, The Pavilion, 3 Seale Hayne, Newton Abbot, TQ12 6NQResponsible to: Business Manager / PrincipalMain PurposeTo provide high-quality administrative, organisational and operational support across Phoenix Bay. The role focuses on coordination, accuracy and communication — ensuring the smooth running of systems, compliance processes and...