Executive Assistant Global Petcare

2 days ago

London, Greater London, United Kingdom Mars Full time

Job Description
We are seeking an experienced and proactive Executive Assistant (EA) to provide dedicated support to one of our global team in Pet Nutrition division, based in Paddington.

This is a pivotal role requiring strong organisational expertise, impeccable communication skills, and the ability to manage multiple priorities seamlessly. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and consistently anticipates the needs of the executive and team.

You will be a key liaison, managing sensitive information with discretion and professionalism. Collaboration with senior leaders and integration with the global EA community is a critical success factor for this role. This is and on-site role based in our Paddington office.

What are we looking for?

  • Exceptional communication skills – both written and verbal.
  • Organisational expertise – ability to juggle multiple priorities with precision.
  • Proactive problem-solving – anticipating issues and offering solutions before they arise.
  • Decision-making abilities – sound judgment in handling tasks or issues.
  • Collaboration skills – working effectively with both senior leaders and team members.
  • Confidentiality and discretion – maintaining professionalism with sensitive matters.
  • Experience with Ariba, Concur, and Mobilexpense – a plus, as these tools will be part of daily operations.

What will be your key responsibilities?

  • Support VP and team in the Global Pet Nutrition division with administrative and organisational tasks (extensive diary management, different time zones, meeting rooms, travel, expenses, purchase orders etc..)
  • Proactively manage tasks like scheduling, communications, and organising team events.
  • Collaborate with senior leaders and peers within the organisation.
  • Confidentiality is crucial, as you'll be handling sensitive information.
  • Travel coordination within the UK and abroad for team events, meetings, etc.
  • Ensure alignment with the Global Executive Administration Effectiveness Manager, as you'll be working closely with the broader EA team.
  • Support various projects and agendas for associates within the Executive team.
  • Plan and manage complex and rapidly changing domestic and international travel arrangements, including transportation, accommodation, and obtaining necessary visas and travel documents through the company travel agent. Attention to detail is critical.
  • Create and manage purchase orders (POs) for the VP and direct reports using Ariba, ensuring timely payment of suppliers.
  • Reconcile expenses for the VP and select members of the team.
  • Organise management events throughout the year, including coordinating contracts with hotels, ground transportation, meeting facilities, catering, and restaurants.
  • Collaborate with the Global EA Team for Pet Nutrition, sharing and implementing best practices to enhance support for the Global Leadership Team.

Work Environment And Expectations

  • On-site position – based at the office in Paddington.
  • Travel flexibility – occasional travel within the UK and internationally to support team events.

You will report to the Global Executive Administration Effectiveness Manager for aligned support with the global EA team.

What can you expect from Mars?

  • Work with diverse and talented Associates, all guided by The Five Principles.
  • Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
  • Best-in-class learning and development support from day one, including access to our in-house Mars University.
  • An industry competitive salary and benefits package, including company bonus.

  • Global Petcare Strategy Manager

    1 week ago

    London, Greater London, United Kingdom Mars Full time £70,000 - £110,000 per year

    Job DescriptionAt Mars Petcare, we play in an incredible category – universal, emotional, and high value. Our objective is to transform the experience of pet ownership globally, and we created an entirely new Mars Petcare business across the last decade.The Global Petcare Strategy team is key to the transformation, and so it this role. You will be part of...

  • Global Petcare Strategy Director

    1 week ago

    London, Greater London, United Kingdom Mars Full time £100,000 - £150,000 per year

    Job DescriptionAt Mars Petcare, we play in an incredible category – universal, emotional, and high value. Our objective is to transform the experience of pet ownership globally, and our starting point is unique: in the last decade, we have created and grown entirely new Mars Petcare business.The Global Petcare Strategy team is key to the transformation,...

  • Global Petcare Strategy Senior Manager

    1 week ago

    London, Greater London, United Kingdom Mars Full time £104,000 - £170,000 per year

    Job DescriptionAt Mars Petcare, we play in an incredible category – universal, emotional, and high value. Our objective is to transform the experience of pet ownership globally, and our starting point is unique: in the last decade, we have created and grown entirely new Mars Petcare business.The Global Petcare Strategy team is key to the transformation,...

  • Executive Assistant to CFO

    2 weeks ago

    London, Greater London, United Kingdom Liberty Global Full time £60,000 - £120,000 per year

    We're looking for an Executive Assistant to the CFO to join us in London.The Executive Assistant provides high-level administrative and strategic support to the CFO, enabling them to operate effectively and focus on business-critical priorities. Acting as a trusted partner, the EA manages complex scheduling, communication, and information flow, ensuring the...

  • Executive Assistant to CFO

    2 weeks ago

    London, Greater London, United Kingdom Liberty Global Full time £60,000 - £80,000 per year

    We're looking for an Executive Assistant to the CFO to join us in London.The Executive Assistant provides high-level administrative and strategic support to the CFO, enabling them to operate effectively and focus on business-critical priorities. Acting as a trusted partner, the EA manages complex scheduling, communication, and information flow, ensuring the...

  • Executive Assistant to the CTO

    1 week ago

    London, Greater London, United Kingdom Nokia Global Full time £40,000 - £60,000 per year

    DescriptionThe Nokia Technology and AI Office drives innovation that shape the future of connectivity and AI. We are dynamic, global team that value curiosity, creativity, and collaboration. Our teams at Nokia Bell Labs, the world-renowned research arm behind breakthroughs like the transistor and information theory, pioneer next-generation technologies such...

  • Operations Execution Planner

    1 week ago

    London, Greater London, United Kingdom Nestlé Global Full time £40,000 - £60,000 per year

    Business Area: Nestle PurinaJob Title: Execution Planner  Location: Sudbury, SuffolkSalary Circa £42,000 per annum depending on experience + car allowance + potential bonus + generous pension scheme + 12 flexible days on top of 25-day holiday entitlement + 2 paid volunteering days + other fantastic benefitsChampioning diversity and inclusion is so...

  • Marketing Executive

    1 week ago

    London, Greater London, United Kingdom Executive Talent Full time £30,000 - £35,000 per year

    Marketing ExecutiveSalary Expectations and Benefits:Base Salary £30,000 - £35,000 depending on experience.Company annual performance bonus.Flexible working.A B2B Service Governance software tool that helps suppliers evidence contractual compliance, safeguard relationships and standardise coverage. Our customers include global brands like Xerox, Impellam,...

  • Brand Marketing Executive

    6 days ago

    London, Greater London, United Kingdom Global Full time £30,000 - £60,000 per year

    Accepting applications until: 21 November 2025Job DescriptionBrand Marketing Executive Your Role: Brand Marketing ExecutiveThis is an exciting opportunity to join a dynamic, driven, and fast-paced Brand Marketing team. You'll be responsible for building and growing some of the UK's most successful radio brands: Capital, Capital XTRA, Capital Dance, Capital...

  • Partnerships Delivery Media Executive

    1 week ago

    London, Greater London, United Kingdom Global Full time

    Accepting applications until: 21 November 2025Job DescriptionPartnerships Delivery Media Executive, Brand ExperienceYour Role: Partnerships Delivery Media Executive, Brand Experience As a Partnerships Delivery Media Executive in Commercial Partnerships Delivery at Global, you will support the Partnerships Team in driving revenue growth through efficient...