Project Support Administrator

Project Support Administrator - Loughborough

Are you passionate about safety and security? Since 1992, Clymac has been a leader in delivering fully integrated Fire & Security Systems across the UK. We're looking for dedicated professionals to join our team and help us continue our mission of providing top-notch protection and peace of mind to our clients.

At Clymac, you'll have the opportunity to work with cutting-edge technology and be part of a team that values innovation, excellence, and customer satisfaction. If you're ready to make a difference and grow your career with a trusted industry specialist, we want to hear from you

Attributes of a Clymac employee

• Accountability: Do you take responsibility for what you do and make sure you follow things through?
• Self-awareness: Are you aware of how you work, how you come across, and where you can improve?
• Ownership: Do you step up, take charge of tasks, and look for solutions instead of waiting to be told?
• Personable: Are you easy to talk to and someone who builds good relationships with others?

Responsibilities of a Clymac Project Support Administrator:

• Coordinate project activities and ensure they are completed on time and within budget.
• Collaborate with internal teams, clients, and subcontractors to ensure project requirements are met.
• Track project progress and update stakeholders on milestones and deliverables.
• Prepare and maintain project documentation, including contracts, change orders, and status reports.
• Ensure compliance with company policies, procedures, and quality standards.
• Regularly communicate with project stakeholders to ensure alignment and manage expectations.
• Support project managers in resource management and allocation.
• Payment applications and invoicing
• Scheduling site visits for our installation team each day and raising jobs on our system
• Taking inbound calls from customers & engineers
• Ordering and dispatching system parts and access equipment to sites ahead of visits
• Liaising with engineers regarding their accommodation and travel arrangements

Qualifications and Skills:

• 2+ years of experience in project coordination or a related field - not essential
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work effectively under pressure and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of project management methodologies and tools is a plus.
• Ability to work independently and collaborate with cross-functional teams.

Our Commitment to Attracting, Rewarding & Retaining Talent

At Clymac, we understand the pivotal role that fair compensation plays in the success of our team. That's why we're dedicated to providing exceptional remuneration packages that not only address the challenges of today's economic landscape, but also include comprehensive benefits and incentives designed to enhance the well-being and prospects of our employees, making their everyday lives more enjoyable and secure.

• Basic Salary up to £27,000
• Company Vehicle and Fuel Card
• Royal London Pension
• Life Assurance
• Paid Holidays plus Bank Holidays (25 days standard plus Bank Holidays)
• Mental Health & Well-being scheme
• Access to continued training at the Marlowe & Clymac Training Academies
• Development & Progression opportunities

A Little More About Clymac

At our core, we are a small, regionally focused business that prides itself on delivering a bespoke and reactive service. Our clients receive undivided attention and dedication, ensuring their needs are met with precision and care.

Yet, we have the luxury of being part of a larger group of businesses within the Fire Protection, Security, and Building Management Systems industry. This connection allows us to share best practices, access learning and development academies, and benefit from Human Resource specialists and industry knowledge. This synergy ensures we are constantly improving and staying ahead in the critical service industry.

Our Commitment: We are large enough to provide comprehensive, industry-leading solutions, yet small enough to deliver a personal and caring service to each client.

Our Businesses Include:

• Alarm Communications
• Clymac
• FAFS Fire & Security
• Marlowe Kitchen Fire Suppression
• Morgan Fire Protection
• Marlowe Smoke Control marlowe-
• Marlowe Fire & Security

Equal Opportunities

At Clymac, we cultivate a vibrant, diverse, and inclusive environment where everyone can truly be themselves. We celebrate individuality and believe that a culture of inclusion helps us better serve our customers and innovate as a team.

As part of our commitment to diversity, we actively work to increase the representation of women across all areas of our business. We encourage female candidates to apply and are dedicated to creating pathways that support women's growth, leadership, and long-term success within our team. Our service engineering teams currently have 30% female representation, creating a welcoming environment for all our current and future female engineers.

Our commitment to equal opportunities means we're here to support you, if you need any adjustments to fully participate in the recruitment process, just let us know. Together, we can create a workplace where everyone thrives

Right to Work

Regrettably, we are unable to offer Right to Work Sponsorship.

If you do not currently have the Right to Work in the UK or will need additional support to extend your current Right to Work status, your application cannot be considered.