Transport Administrator/Shuttle Bus Driver

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Transport Administrator/Shuttle Bus Driver
Somerset Larder
Hinkley Point C

Apply here: WSH Group Transport Administrator/Shuttle Bus Driver | SmartRecruiters 

Key Areas of Responsibility:

Administration Duties

•    Perform general administrative tasks including data entry, filing, photocopying, and document management.

•    Respond professionally and efficiently to all incoming requests via telephone, email and in person on behalf of the Transport Department.

•    Maintain accurate transport records including driver logs, vehicle maintenance schedules, and fuel usage.

•    Coordinate daily transport schedules and communicate with drivers regarding routes and timings.

•    Assist with compliance checks including driver checks, vehicle MOTs, insurance, and tachograph data.

•    Assist with the DMS (Delivery Management System) supporting the Transport Department with the implementation of bookings to and from site (HPC).

•    Liaise with suppliers, service providers, and internal departments to ensure timely vehicle servicing and repairs.

•    Support with incident reporting and insurance claims related to transport operations.

•    Monitor and order transport-related supplies (e.g., fuel cards, vehicle cleaning materials).

•    Liaise with other functions within the business to support with the general running of the Transport Department.

•    Assist where necessary in the analysis and collation of any data or traceable information as required.

•    Effectively, efficiently and within agreed timelines administer the required process and procedures for South West Larder / Somerset Larder to function within NNB contract.

•    Attend meetings, workshops and training sessions as required.

Driving Duties

•    Provide cover for shuttle bus driving duties including transporting staff, clients, or goods as needed.

•    Adhere to the routes and times determined by Somerset Larder.

•    Ensure cleanliness of vehicles and roadworthy condition at the required standard, both interior and exterior, before and after use.

•    Conduct pre-use vehicle checks and report any defects or issues promptly to the Transport Manager.

•    Immediately record and report all near miss / incidents / accidents of whatever severity to the Transport Manager.

•    Ensure all driving is carried out in accordance with road safety regulations and company policies.

•    Provide a courteous and professional service to all our staff, members of the public and other road users.

•    Occasionally operate HGV2 vehicles for deliveries, collections, or other transport needs (applicable rates for HGV when conducting duties, anticipated infrequently, only if qualified)

Requirements:

Qualifications:

•    Level 2 - English or equivalent

•    Level 2 - Maths or equivalent

•    Level 2 - IT or equivalent

Essential

•    Strong administration skills with an ability to use Microsoft Office (Word, Excel, Outlook, PowerBI).

•    Level 2 English and Maths (GCSE, Functional Skills or equivalent qualification)

•    Ability to build effective relationships with key individuals by telephone, email & in person.

•    A confident communicator to ensure an understanding of, and adherence to compliance requirements.

•    Understanding of GDPR and confidentiality when handling transport and personnel records.

•    Needs to hold a valid driving licence (valid for Category B vehicles)

Desirable

•    Previous experience in an office or transport-related environment.

•    Understanding of UK driving laws, minibus operation, and relevant DVLA regulations

•    If HGV-qualified, experience in occasional HGV driving is beneficial but not essential (optional)

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.