Transport Administrator

At Lanes Group nothing is more important than the health, safety and well-being of our people and our customers. It's a major reason we are the UK's largest independent specialist infrastructure delivery partner of choice with a turnover in excess of £530 million, (EBITDA £45m), with over 4,000 brilliant people and a countrywide network of operational locations. Our services cover the majority of the FTSE 100 & 250 respectfully.

Strong leadership being at our heart, supporting our people ensuring they are engaged with purpose, rewarded and recognised whilst delivering absolute exacting operational excellence being a leading entity and enviable delivery team embracing quality and compliance in our overarching delivery, one of our fundamental key differentiators.

In this critical role of ensuring our organisation is known for being the best in everything we do, known for leaving a legacy of absolute quality and compliance and keeping our promises at all times is our absolute mantra.

Reporting to the Assistant Fleet Manager, the Transport Administrator support the efficient operation of our fleet by providing administrative, compliance, and coordination support to the Transport Management team.

You'll play a key role in maintaining accurate records, ensuring compliance with regulations, and assisting with communication between internal teams, external partners, and regulatory authorities.

Position: Transport Adminstrator

Location: Customer Solutions Centre, Slough Head Office (Slough; Berkshire); Please note this role is in office only.

Job Type: permanent, full-time

Hours: Monday to Friday, 37.5 hours (start times to be discussed on interview)

Salary: £28,000 to £31,000 per annum, depending upon experience

Benefits: 24 days holiday (plus bank holidays); health cash plan; onsite parking; onsite restaurant; auto enrolment pension scheme; workplace learning

STRICTLY NO AGENCIES PLEASE

About The Role
Due to continued growth and development, we are now looking for a Transport Administrator to join us in our Transport Division out of our Slough Head Office, working to deliver real and effective solutions with our fleet of vehicles.

Responsibilities
Administrative Support

• Provide day-to-day administrative assistance to the Assistant Fleet Manager and wider Transport team.
• Maintain accurate and organised documentation relating to vehicle maintenance, inspections, and compliance activities.
• Assist in scheduling vehicle servicing, MOTs, and inspections, ensuring all deadlines are met.
• Prepare reports and summaries for management, highlighting key data such as vehicle status, compliance records, and costs.
• Renewal of R&M Contracts
• Penalty Charge Notices and Parking Charge Notice administration.

Compliance Coordination

• Support the monitoring of UK transport regulations to help ensure ongoing compliance across the fleet.
• Assist with internal audits and the preparation of documentation for external inspections or reviews.
• Keep accurate records of driver qualifications, licenses, and training certifications, ensuring timely renewals.

Health, Safety, and Training Support

• Maintain accident and incident logs, assisting with follow-up actions and documentation as required.
• Notify Insurance Company of incidents
• Co-ordinate HGV and on the road driver training.

Stakeholder Communication

• Act as a key point of contact for communication between the Transport team, drivers, suppliers, and external service providers.
• Support effective collaboration by ensuring all parties receive accurate and timely information.
• Liaise with external vendors regarding maintenance schedules, quotations, and service updates.

Reporting and Data Management

• Assist in preparing regular compliance and performance reports for senior management.
• Maintain databases and systems related to fleet management, ensuring data accuracy and accessibility.

Additional

• Be aware of all Lanes Group policies and your responsibilities towards them.
• Embrace and promote Lanes Group values and culture.
• Undertake ad hoc projects, tasks or duties as and when required or requested by the Senior Leadership Team.

So if you enjoy delivering only the best in fleet service, where no two days are the same and want to join a growing company that not only values you and your ability - but also strives to develop your potential and further your career progression, then we are the right company for you.

What is essential is the ability to work safely to quickly diagnose and deliver practical and efficient solutions to attain the highest levels of service for our customers.

About You
The ideal candidate will have a keen eye for detail, excellent organisational skills and effective communication and interpersonal skills. They will be also be commitment to upholding the highest standards of safety and compliance within the context of our operations at Lanes Group by having an in-depth knowledge of UK transportation regulations and compliance standards. Having previous experience with maintenance software and record-keeping systems is beneficial. A full UK drivers licence is crucial to the role.

At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.
Lanes Group are a signatory of the 'Charter for Employer Positive About Mental Health' run by Mindful Employer.