EUK HR

POSITION DESCRIPTION:

This role provides essential onsite HR administrative support and office coordination for the EUK region. It supports the smooth running of day-to-day HR operations while also coordinating office activities to ensure a positive, well-organised workplace experience.

The role plays an important part in supporting employee experience initiatives, events and general office operations. This is a strong development opportunity for someone looking to grow a career in HR with exposure to both people processes and office coordination. Prior Office and/or HR experience is beneficial but not essential as full training and support will be provided.

Are you a proactive individual with an organised approach looking to get into HR, this role is for you

ROLES & RESPONSIBILITIES:

HR Administration

• Prepare contracts, offers, onboarding packs and HR letters.
• Manage HRIS updates, employee files, lifecycle documentation and compliance.
• Coordinate EUK onboarding and offboarding end-to-end.
• Manage probation, absence tracking and HR reminders.
• Manage the EUK HR inbox with timely, professional responses.
• Attend ER meetings to take accurate and confidential minutes.
• Draft ER letters using approved templates.
• Maintain ER case files and update Wrike task progress.

Office Coordination

• Serve as the primary onsite contact for employees and visitors.
• Manage meeting rooms, office supplies, equipment, and workspace presentation.
• Coordinate onsite events, wellbeing activities, team lunches, refreshment arranging, social initiatives and team days.
• Liaise with facilities and external vendors to resolve office issues.

Reporting & Compliance

• Prepare monthly EUK HR activity reports (ER logs, absence, onboarding updates).
• Maintain GDPR compliance and document control.
• Support EUK policy updates and formatting needs.

Performance & Learning Support

• Schedule performance review meetings and track completion.
• Assist with training coordination and maintaining learning records.
• Prepare communication materials, templates, and documentation for HR processes.

General Administration

• Manage HR enquiries and route queries appropriately.
• Provide administrative support across HR projects, meetings and documentation.
• Help improve processes by identifying opportunities for efficiency and organisation.

SKILLS & EXPERIENCE:

Essential

• Strong administrative and organisational skills.
• High attention to detail and accuracy.
• Professional communication skills - written and verbal.
• Ability to handle confidential information with discretion.
• Friendly, helpful and people-oriented approach.
• Ability to manage multiple tasks and prioritise effectively.
• Proactive mindset and willingness to learn.

Desirable

• Experience in HR or office administration.
• Basic understanding of HR processes or UK employment practices.
• Experience minute-taking for formal meetings.
• Familiarity with HR software or digital admin tools.

KEY DELIVERABLES:

• Complete tasks accurately and on time
• Keep HR data and documents up to date
• Communicate clearly and professionally
• Support HR processes and projects as needed
• Handle information confidentially
• Provide helpful, proactive support to employees and managers