Marketing and Events Coordinator

2 weeks ago

Glasgow G JZ, United Kingdom The Amsterdam Full time £13,500 - £15,000 per year

Marketing & Events Coordinator - Wedding, Music & Arts Venue

Job Overview:

We are seeking a dynamic and experienced Marketing & Events Coordinator to join our vibrant team at Saint Luke's & The Winged, a premier destination for weddings, music, arts and celebrations. As a Marketing & Events Coordinator, you will play a pivotal role in organising and executing a diverse range of events, ensuring seamless operations and unforgettable experiences for our clients and guests. The ideal candidate should possess prior experience in event coordination, exceptional organisational skills, and a passion for creating memorable experiences.

Responsibilities:

Event Planning and Execution:

  • Collaborate with clients to understand their event requirements and preferences.
  • Develop detailed event sheets, timelines, and budgets.
  • Coordinate logistics, including catering, decor, entertainment, and technical requirements.
  • Oversee event setup, execution, and breakdown, ensuring everything runs smoothly.

Client Relationship Management:

  • Act as a point of contact for clients throughout the event planning process.
  • Provide excellent customer service, addressing client correspondence promptly.
  • Build and maintain strong relationships with clients to encourage repeat business.

Supplier & Promoter Coordination:

  • Source and liaise with various suppliers including caterers, florists, musicians, and technical teams.
  • Negotiate contracts and agreements with suppliers to ensure favourable terms.
  • Coordinate supplier logistics and ensure timely setup and breakdown.

Budget Management:

  • Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial targets.
  • Track expenses, submit invoices, and reconcile final costs after each event.

Marketing and Promotion:

  • Assist in marketing events through various channels, including social media, websites, and print materials.
  • Work with the marketing team to create promotional materials and strategies to attract diverse audiences.

Schedule Flexibility:

  • Must be able to work weekends, evenings, and unsociable hours as required by event schedules.

Skills:

  • Proven experience in an events or similar role, preferably in a wedding, music or arts venue setting.
  • Strong organisational and multi-tasking skills with meticulous attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and solve problems on the fly.
  • Proficiency in Microsoft Office Suite, social networking
  • ResDiary, Wordpress, CRM, & Adobe experience desired but not a requirement
  • A passion for the arts and a keen understanding of wedding and music trends.

If you are a dedicated and creative individual with a track record of successful event coordination, we invite you to apply for this exciting opportunity. Join us in creating extraordinary experiences at Saint Luke's & The Winged Ox.

Job Types: Full-time, Part-time, Permanent

Pay: £13.50-£15.00 per hour

Benefits:

  • Company events
  • Company pension
  • Employee discount
  • Free parking
  • On-site parking
  • Store discount

Work Location: In person

Application deadline: 17/12/2025

Expected start date: 12/01/2026

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