Personal Assistant

1 week ago

City Of London England, United Kingdom ConTrust Group Full time

Director's Personal Assistant

This role is all about keeping things running smoothly for the Director, ensuring meetings, priorities and day-to-day tasks are on track. No two days will be the same, and you'll be trusted to manage multiple tasks, handle confidential information, and bring calm, structure, and reliability to a growing business.

If you're organised, proactive, and enjoy making sure everything is where it needs to be, you'll fit right in.

Key Responsibilities & Duties:


• Managing the Directors Calendar, Meetings & Travel Arrangements


• Handle emails and correspondence, prioritising messages and drafting professional responses.


• Create Email Campaigns using our Tech Stack on behalf of the Director, including booking in client follow-ups.


• Ensuring efficient Time Management and keeping on top of the Directors to do lists.


• Draft & Post Job Specifications for all internal hires on LinkedIn


• Handle all event planning


• Manage Office Supplies


• Assist with maintaining the CRM's Data Entry


• Manage Expenses and Administrative Documents on behalf of the Director.


• Provide support for the Company and Directors social media pages.


• Handle confidential information with discretion and professionalism


• Additional Ad hoc Tasks & Projects

Skills & Experience:


• Proven experience as a Personal Assistant, Executive Assistant or Office Manager.


• Strong organisational and time management skills with the ability to multitask and prioritise.


• Excellent written and verbal communication skills.


• Proficient in Microsoft Office Suite/G Suite.


• High attention to detail and a proactive, problem-solving mindset.


• Discretion and professionalism when handling sensitive information.

Company Benefits:


• Birthday day off


• Remote Working Fridays


• Extended lunch breaks for gym-goers


• Menstrual/mindful day off each month (post probation)


• Wellness programmes, including monthly workshops on mental health and wellbeing.


• Office perks: free barista-made coffee, a rooftop with city views, summer lunches, post-

work events, and morning yoga.


• Monthly "Director's Club" breakfast/lunch for overachievers and quarterly company-

wide celebrations.


• Fun team days out (e.g., The Cube, Monopoly Live).


• Access to exclusive store discounts through our HR portal

Salary negotiable due to experience.

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