Workplace Coordinator – 6 month FTC

Salary

£competitive

Location

Southampton

This is a temporary, full time vacancy that will close in 20 days at 23:59 GMT.

The vacancy

Moore Barlow is seeking a Workplace Coordinator to join our team in Southampton. Please note that this role is a 6 month fixed term contract.

Our Workplace Coordinators work within our facilities team and provide day to day support in areas such as reception, post-room activities, general administration for our lawyers and other team members, facilities administration such as ensuring our buildings operate safely through regular H&S checks and that maintenance tasks are reported to contractors.

You will work as part of a small team of which duties are divided on a rota basis. This means that your tasks will change throughout the day, offering variety and an opportunity to develop new skills. The role includes the following key duties:

• Act as front of house, answering telephone calls and meeting/greeting visitors.
• Handle post room activities including receiving parcels and sending post.
• Fire, and Health and Safety management
• Manage and handle office records, record items for long term storage, undertake file search requests for fee earners as requested and maintain key spreadsheets.
• Support with minor property matters, liaise with contractors and coordinate facilities activities to support the office.

You will thrive in this role if you enjoy engaging with colleagues and clients and like being on the move rather than tied to a desk. While experience in a similar position is an advantage, you will receive excellent support to develop new skills and will have genuine opportunities for progression.

As such, this role would suit an individual who is looking for their first role, or someone with some previous experience gained either in administration, reception or a role involving lots of interaction with people. If you have the energy and enthusiasm to learn, we would love to hear from you.

What we look for:

• Previous office administration/ receptionist or customer service experience involving interaction with people face to face, by phone and/or in writing.
• Comfortable in the use of Microsoft packages – Excel, Word, Outlook (to a basic level).
• A keen attitude for learning new skills, adapting and striving to be better.
• Excellent communication skills both verbal and written.
• Knowledge of Health and Safety legislation is advantageous.

Who we are

We are Moore Barlow, a top regional career law firm with a simple mission – to make a difference.

We support our clients and the communities we help through providing outstanding legal services with empathy and expertise. A full service law firm, we support these core client groups: Individuals & Families, Entrepreneurial Businesses & Organisations and Personal/Catastrophic Injury & Medical Negligence.

We are passionate about making a difference to our people, their careers and care deeply about their experience at work. Moore Barlow aims to be recognised as the best career law firm to work for. This means that we care as much about your career as you do. So whether you join us early in your career, in one of our outstanding business support functions or are continuing an already rich career in law, you'll find Moore Barlow a great place to further build your experience.

With numerous top-tier rankings in law, exceptional quality of work and named a Times Top 100 best law firm to work for, we have big plans. We are seeking passionate, human-focused individuals like you as we continue to grow. With over 450 dedicated professionals including 70 Partners and 272 Lawyers, Moore Barlow offers substantial opportunity for further advancement and personal development.

What we can offer

Our culture is open, diverse and inclusive and we look for likeminded individuals who recognise that it's this individuality that allows us to be truly different to other firms. Everything we do is underpinned by the Moore Barlow Way, which is a set of values and principles to ensure consistency of experience no matter which team you work within.

As a true career firm, we seek to reward the great work our people undertake with continued personal development opportunities. We have big plans for growth, and we see that this creates extensive opportunity for our people as we move towards our long-term ambitions.

In most of our roles, we are also open to supporting hybrid, flexible working and different work patterns. What you do outside of work is as important as your time inside of work – and we want to strike the right balance for both the individual and the firm.

We also offer great benefits including 28 days' annual leave, private medical insurance, income protection, life assurance, firmwide bonus scheme and a generous pension scheme.

If you're seeking to join a firm that seeks to provide a personal and highly engaging place to work – we are confident that you'll find this at Moore Barlow.

Our values

Human

first

Stronger

together

Lead the

way

Make it

happen