Document Controller

Equans is looking for a
Document Controller
to join our team at our
Head Office in Hatfield
. This is a full-time role offering a competitive salary and comprehensive benefits package.

The Document Controller will play a crucial part in supporting the delivery of construction and regeneration projects by managing, maintaining, and coordinating all project documentation. You will ensure that information is controlled, up-to-date, compliant, and accessible to project teams, clients, and subcontractors. This is an excellent opportunity for someone who is highly organised, detail-focused, and confident working within a fast-paced project environment.

What will you deliver?
Document & Data Management

• Maintain and manage all project documentation in line with company processes and client standards
• Control the flow of documents, ensuring accuracy, quality, and timely distribution
• Ensure drawing registers, revision histories, and change logs are fully up to date
• Oversee document numbering, conventions, templates, and naming standards

Project Information Control

• Upload, review, quality check, and manage documents via EDMS such as Viewpoint/4Projects, SharePoint, BIM360 or similar
• Track document-related activities including approvals, comments, and workflows
• Liaise with project teams, consultants, subcontractors, and clients to coordinate documentation requirements
• Ensure all internal and external documentation is issued, received and archived correctly

Compliance & Quality Assurance

• Support project teams with compliance against ISO standards, QA procedures, and project-specific documentation requirements
• Prepare documentation packs, O&M manuals, handover information, and supporting records
• Assist in audits, process reviews and ensuring consistent document control best practice

General Support

• Provide administration and coordination assistance to project and operational teams
• Maintain clear communication channels to ensure documentation processes run smoothly
• Support training and guidance for colleagues on document control systems and protocols

Who are you?
Skills, Knowledge & Experience

• Proven experience in a Document Controller or similar administrative/coordination role within construction, engineering, or related sectors
• Strong understanding of document control processes, workflows, and standards
• Experience using EDMS platforms such as Viewpoint/4P, BIM360, Asite, or SharePoint
• Excellent organisational skills with strong attention to detail and accuracy
• Confident communicator with the ability to work collaboratively across teams
• Ability to manage multiple tasks, priorities, and deadlines
• Good IT literacy, including Microsoft Office
• Knowledge of ISO standards and QA processes (desirable)

Qualifications

• Educated to GCSE level or equivalent
• Further training or certification in document management is beneficial but not essential

What can we offer you?

• 25 days annual leave (+ public holidays)
• Life cover equivalent to 2× annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle-to-work scheme and holiday purchase scheme
• Two corporate social responsibility days per year
• A broad range of learning and professional development opportunities
• A friendly, supportive workplace with opportunities to progress your career

Who are we?
In the UK & Ireland,
Equans
delivers sustainable facilities management, regeneration, energy, and digital services. With 15,000 employees, we support businesses, communities, and the public sector in accelerating the transition to a low-carbon, resilient future. Globally, Equans operates in 20 countries with 90,000 employees and is part of the Bouygues group.

Our ambition
At Equans, our ambition is to be recognised for operational excellence and as a workplace where people thrive. Our values —
Accountability, Respect, Team Spirit and Service Focus
— guide all our actions. We take ownership, support one another, work collaboratively and always put customers at the heart of what we do.

What's next?
If this role is of interest to you, please click below to register, apply, and track your progress. A member of our Resourcing Team will review your application and be in touch.

We are committed to building a workforce that reflects the communities we serve. We welcome applicants from all backgrounds, including women, ethnically diverse candidates, people with disabilities, and individuals from all protected characteristic groups under the Equality Act 2010.

Applicants must have the right to work in the UK. Some roles may require a Disclosure check depending on project requirements. Recruitment for this role is managed by the Equans Resourcing Team; agency involvement is not required.