SHEQ Team Administrator

2 weeks ago

Dartford DA, United Kingdom DE Group Full time £27,500 - £30,000 per year

Function Overview:

The SHEQ Team provides assurance across safety, health, environmental and quality matters, supporting compliance with the Group's Integrated Management System (IMS) and ISO 9001, ISO 14001, and ISO 45001 standards.

Job Purpose:

The SHEQ Team Administrator provides essential administrative and coordination support to the Group SHEQ function, ensuring that documentation, records, and data are accurately managed in line with compliance and certification requirements.

This role requires strong organisational skills, excellent attention to detail, and the ability to deliver work consistently within tight timescales where precision and consistency are critical to operational assurance.

The post holder acts as a central coordination point for the SHEQ team, maintaining the Integrated Management System (IMS), supplier databases, accreditation records, and communication workflows. The role also supports audits, reporting, and document formatting to ensure all outputs are presented to professional and certifiable standards.

Main Duties:

  • Support the controlled maintenance and issue of Integrated Management System (IMS) documentation.
  • Maintain Group accreditations, memberships, and associated online portals.
  • Manage and update the approved supplier and contractor database, tracking renewals and documentation.
  • Act as the first point of contact for the SHEQ team, routing communications efficiently and professionally.
  • Prepare, format, and issue reports, presentations, and controlled documents using Microsoft Office and Adobe Acrobat Pro.
  • Accurately input and manage SHEQ-related data within trackers and performance logs.
  • Support internal and external audits through document collation, version control, and presentation preparation.
  • Coordinate and manage diaries, meeting materials, and minutes for the SHEQ team.
  • Assist with the organisation of SHEQ meetings, briefings, and events.
  • Provide general administrative support to ensure the smooth and consistent operation of SHEQ systems and workflows.

This job is initially requiring someone in the office, 5 days a week.

Skills:

  • Strong organisational and coordination skills.
  • Excellent attention to detail and data accuracy.
  • Effective written and verbal communication skills.
  • Ability to manage multiple priorities independently and within a team.
  • High standard of presentation in document production.
  • Intermediate Knowledge of Microsoft Office software.
  • Extensive experience of working within a busy and demanding office environment
  • Professional, principled, and reliable.
  • Positive and problem-solving approach.
  • Team-oriented and supportive.
  • Respectful of confidentiality and discretion.
  • Keen to develop knowledge of SHEQ systems and standards.

NOTE: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as negotiated to meet the ongoing needs of the organisation.

We are committed to positive employment policies to promote equal opportunity in employment regardless of:

  • Language
  • Nationality
  • Age
  • Disability
  • Gender reassignment
  • Marriage and Civil partnership
  • Pregnancy and maternity
  • Race
  • Religion or belief
  • Sex
  • Sexual orientation
  • Or any other personal characteristic

Our policy complies with all relevant legislation and codes of practice. We are also an equal opportunities employer and do not discriminate on any grounds other than ability to conduct the task.

Job Types: Full-time, Permanent

Pay: £27,500.00-£30,000.00 per year

Work Location: In person

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