Full-time / Part-time German-Speaking Finance & Operations Administrator (Technology)

We are a small technology company based in South Oxfordshire / Reading, Berks area, with offices in the UK and Germany, doing pretty well, certainly punching above our weight, but with huge upside potential. We are at an inflexion point, now moving to scale-up.

We already service 250+ customers in 22 countries across many sectors including Healthcare, Bio-tech, Pharma, Food Retail & Manufacturing, Hospitality, Catering, etc., but we've moved well as food / medicine / vaccine safety & regulatory compliance, we also monitor environmental conditions, leak detection, gas detection, water use, legionella and more. In support of better global sustainability, our next development looks to optimise energy use and help companies to reduce their carbon footprint. We provide the full system i.e. sensors, wireless communication, cloud platform, and full installation with other services including calibration. Of course, AI and other advances are next.

's us. Now about you....

We are urgently looking for another superstar to take our finance and operations administration to the next level. If you are fluent in both English and German and have experience in accounts, supporting customers, anticipating their needs, and assisting the senior leadership team in the fulfilment of those needs, we want to hear from you. If you also have experience with German accounting, payroll and tax, we will bite your hand off You will be a positive team player, a process-oriented self-starter with an eye for detail and fantastic organisational skills. Experience in the logistics of product and service delivery, diary management and the use of accounting (Xero) and CRM software are a distinct advantage.

Reporting to the Finance Director, the role will include, but is not limited to, the following responsibilities:

Finance:

• Accounts Receivable - invoicing customers, credit control and contract renewals.
• Accounts Payable - liaising with suppliers, raising POs, processing orders and supplier payments and managing deliveries.
• Bank reconciliations.
• Managing the German company bank account and all payment methods.
• Payroll processing for the German office in conjunction with our payroll company in Germany; processing employee expenses and commission payments.
• Producing operational, financial and management accounts reports including cashflow projections.
• Liaising with the German tax office and UK accountancy firm on all financial data and queries.
• Managing communication with all relevant German authorities including employment office and commercial register and actioning requirements.
• Liaising with law firms, notary offices, insurance companies and all relevant third parties.

Operations:

• Liaising with sales team on sales enquiries and processing quotations and orders.
• Dealing with customer queries, escalating any issues to the SLT as required.
• Arranging shipping of products domestically and overseas.
• Logging and proactively following up sales leads.
• Managing engineers' diaries, arranging installations and site visits and all relevant logistics.
• Arranging shipping of products domestically and overseas where required.
• Assisting the Senior Leadership Team in company administration.

The ideal candidate will possess the following attributes:

• Fluent in English and German.
• Previous experience in finance and operations administration.
• Strong communication skills with the ability to interact professionally with stakeholders at all levels.
• A passion for excellence in customer service.
• Excellent administration and organisational skills.
• Experience in the use of MS Office with intermediate to advanced skills in Excel.
• Ability to effectively analyse customer needs and provide appropriate solutions.
• Previous experience in customer support and administration.
• Ability to work autonomously.

Salary: £25,000 - £35,000 D.O.E. (Pro-Rata if Part-Time)

The role can be part-time or full-time and is remote-working, but it would be ideal if you were within commuting distance of our office in Henley-On-Thames.

Job Types: Full-time, Part-time, Permanent

Pay: £25,000.00-£35,000.00 per year

Benefits:

• Company pension
• Work from home

Application question(s):

• Are you within commuting distance of Henley-On-Thames (not a requirement)?

Education:

• Bachelor's (preferred)

Experience:

• Accounts / Finance: 1 year (required)
• Operations / Administration: 1 year (preferred)

Language:

• German (required)
• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: Remote