Personnel Officer

About Anglo-Eastern

Are you interested in joining a global leader in ship management and an industry powerhouse with a family feel? Headquartered in the vibrant city of Hong Kong, we've been at the helm of the maritime industry for 50 years, with our comprehensive suite of services encompassing all aspects of ship management, crew management, cruise management and technical services across all vessel types and sizes. Our reach is truly worldwide, with a presence in over 29 locations across Asia-Pacific, Europe, and the Americas. At Anglo-Eastern, we're more than just a service provider; we are innovators, problem-solvers, and pioneers, that are progressively setting the standard so that we can shape a better maritime future.

The Marine HR Department

The Marine HR Department is playing a critical role in ensuring that our organization have a skilled and competent workforce to support our operations. We arrange and coordinate all aspects relative to Worksite Personnel being employed, paid, appointed, joining and leaving Client Worksites, all in accordance with the company Quality Management System and associated work processes and client specific requirements. We have built a culture that encourages collaboration, values individual contributions, and champions personal growth and development.

What You will Do

To arrange and coordinate all aspects relative to sea staff being employed, paid, appointed, joining and leaving Company vessels, all in accordance with the company Quality Management System and associated work processes and client specific requirements.

Roles and Responsibilities

• Acting as a first point of contact for all personnel-related matters and queries for personnel placed on vessels under your responsibility
• Ensuring vessels are manned by suitably experienced and qualified personnel as per Safe Manning, STCW and Flag Certification requirements, within budget and whilst adhering to Client / Company Policies, Procedures and Guidelines
• To follow documents check process and recruitment procedures as defined in MPD Manual
• Ensuring newly recruited and promoted personnel are provided with Company / Client policies and procedures
• Ensuring briefings are carried out and recorded as per AESM procedures (including Senior Officer visits and debriefings) when required
• To issue MLC Employment Agreements for sea staff
• Monitoring all employee documentation and ensuring necessary compliance is maintained
• Ensuring travel and visas are arranged in a cost effective and timely manner adhering to Company / Client travel policies
• To programme, arrange and advise all concerned of sea staff travel details and to ensure ships are aware of relief intentions
• To liaise with Clients and technical managers, plus overseas manning agents as instructed
• To maintain accurate and up-to-date crew lists reflecting crew changes carried out
• To input and update crewing system and personnel file in a timely manner, for maintenance of records and payroll purposes
• Processing payrolls within deadlines, including allotments, timesheets, DRJCS, expenses and liaising with the Accounts Department to ensure payments are made in timely manner
• To collate performance appraisal reports and highlight perceived training needs
• To inform the Marine Personnel Manager of any problem or potential problem, which may significantly impact on the manning requirement
• Providing information for P&I claims
• Attending meetings as required, including Ship Visits
• Assisting Fleet Personnel Manager / Offshore Crew Manager with the preparation of crew budgets when required. Preparing monthly reports eg turnover, dismissals, and statistics
• It is a requirement of a Personnel officer that he / she be on out of hours call to deal with any emergency issues which may arise involving seafarers' welfare
• To review and provide feedback for opportunities for improvement or amendments to MPD Manual
• To promote and comply with the company's "Safety and Environmental Policy"

What We Are Looking For

• To have experience in Recruiting and Managing Crew Personnel in Shipping industry
• To have knowledge of the Oil and Gas Industry

The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo-Eastern's values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.

What We Offer

We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:

• A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management
• Development and mentorship to support your professional aspirations
• A culture of professional excellence, employee care, well-being and fun
• A competitive compensation and benefits package

We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energizes you, we invite you to apply and join our team