Office Manager M/F/X

2 weeks ago

London, Greater London, United Kingdom OVHcloud Full time

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities:

HR activities

  • Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
  • Support newcomers' onboarding and provide them with all the necessary environment for their job
  • Organize meetings for the different teams
  • Ensure Internal Group communications are released and understood within the site
  • Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
  • Ensure compliance with the local legal framework
  • Realization of monthly HR reports
  • Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department
  • Control the proper execution of the payroll cycle by the accounting firm
  • Follow up training requests in collaboration with the Training Center
  • Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

  • Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
  • Guarantee the reliability of our commercial contracts and our website's provisions
  • Manage clients' requests in legal matters and relay to the Group's legal department when needed
  • Manage requests from local authorities
  • Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
  • Validate customer payments in our internal tools
  • Management of customer refunds
  • Provide budget and forecast reports when required from the different departments
  • Control the proper execution and the respect of deadline of the financial reports
  • Compile monthly accounting reports and liaise with HQ accounting teams
  • Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

  • Ensure the application, respect and update of health and safety policies
  • Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
  • Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
  • Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
  • Mail management and control
  • Liaise with other offices, contractors, suppliers and other organizations

Your future impact:

In 6 months

  • Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

And in 1 year

  • Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.
  • Facilitate the transition to a new office location.

Skills required:

Technical skills

  • Good administrative and accounting knowledge
  • Execute and control a payroll process
  • Experience in office management
  • Experience in Human Resources management appreciated

Soft skills

  • Ability to coordinate different teams/departments, team player
  • Excellent interpersonal skills
  • Good management of stress, time and priorities
  • Organizational skills
  • Versatility

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