Specialist Finance Officer

1 week ago

Salisbury, Wiltshire, United Kingdom ALABARÉ Full time £29,289 - £30,227 per year

Purpose of the Job:

As the Specialist Finance Officer – Purchase Ledger you will be responsible for the purchase ledger and ensure that all supplier payments are made accurately, in accordance with appropriate timescales and within relevant payment terms.

In addition, you will process staff expenses, record and reconcile the organisation's credit card statements and be responsible for the submission of the quarterly VAT return.

Reporting to the Director of Finance, HR and Central Services, but working with the other Specialist Finance Officers, this role will assist the Finance Department as necessary.

Purchase Ledger:

· Overall responsibility to ensure that the purchase ledger is kept up-to-date and is accurate

· Recording and processing all supplier invoices for payment

· Ensuring all invoices and credit notes are properly authorised prior to payment

· Recording and processing all staff expenses for payment

· Preparing supplier and staff expenses payment runs for approval and processing

· Resolving payment queries

· Recording of payments

· Reconciling the purchase ledger and individual supplier accounts

· Recording and reconciling the organisation's credit card statements

· Analysing, checking and uploading information for telephones, mobile phones, gas and electricity

· Processing petty cash returns on a weekly basis

Data Input:

· Inputting data into the finance system in accordance with the charity's procedures

· Informing the Director of Finance, HR and Central Services of any concerns regarding the integrity or validity of any transaction

· Reviewing discrepancies promptly, ensuring a properly documented trail and recommending/discussing any necessary changes in procedures with the Director of Finance, HR and Central Services

General:

· Maintaining spreadsheets to record Council Tax/Water standing orders/direct debits

· Maintaining spreadsheets to record regular income/expenditure by standing order/direct debit, identify any changes & notify the appropriate person

· Managing the set up/cancellation of credit cards & card limit increase/decreases, ensuring that the proper authorisation is obtained

· Ensuring an adequate supply of cheque books & paying in books

· Preparing & uploading monthly journal vouchers relevant to the purchase ledger

· Answering any queries received from stakeholders relating to your area of responsibility

· In the absence of another finance officer, you may need to answer queries relating to other areas

· When required, train project staff in financial procedures

· Assisting with year-end audit requirements

Other:

· Observe and comply with Alabaré policies and procedures

· Participate with regular supervision to assess performance and identify relevant training needs

· Participate in training in accordance with Alabaré staff development policy

· To support the Mission, Vision, Values of Alabaré in a responsible and positive way on all occasions

· We reserve the right to ask you from time to time to undertake any other reasonable duties as required within this role

· To adhere to the list of general duties contained within the staff handbook

Salary: £29,289 - £30,927

Industry

  • Non-profit Organization Management

Employment Type

Full-time

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